Proposal Writer

Location: In office

Engagement type: 1099 contractor

Compensation: $35-45 per hour (based on experience)

Benefits: N/A

We are US Metro Group, a family-owned and operated janitorial and facilities services company serving clients across the United States.

As we’ve grown, we’ve stayed true to what matters: looking after our people and keeping things practical. We trust people to do their jobs well and support them when they need it — without unnecessary bureaucracy or micromanagement.

Our culture is built on teamwork, accountability, and long-term relationships — with our clients and with each other. People here are known by name, not job title, and success is shared.

We’re looking for a full-time Proposal Writer to join our team and help shape how we win and retain work. This is our first dedicated proposal role. In the past, proposal work sat with our administrative team, but we’ve recognized the need for specialised skills and clearer focus.

From day one, your work will support real opportunities — not busywork. You’ll be based in-office with access to collaborative team spaces and quiet areas for focused, deep work.

We make go/no-go decisions carefully, balancing growth with team capacity to protect workload and enable consistent, high-quality proposals.

You’ll collaborate with colleagues across operations, finance, HR, sales, and leadership. Everyone understands the importance of proposals. You’ll be supported while you learn, with teammates invested in helping you succeed.

This role is ideal for someone who wants responsibility, visibility, and the chance to build a professional skillset — with guidance and room to ask questions.

You’ll start on a 1099 basis, with the opportunity to convert to W-2 for the right candidate. W-2 employment will include benefits including 401(k) with matching; health, dental and vision insurance; paid time off; and access to a professional development budget that can be used for professional memberships, training courses, certifications, or conferences/events.

• Monitor government portals, client portals, and notification emails to identify upcoming and live Requests for Proposals (RFPs) relevant to our services
• Summarize opportunities, key requirements, timelines, and risks for senior leadership to make structured go/no-go decisions

• Analyze RFPs to understand requirements, evaluation criteria, compliance obligations, and submission instructions.
• Develop and manage proposal schedules, setting internal deadlines to enable on-time, compliant submissions.

• Develop proposal narratives that clearly articulate the features and benefits of our approach, our differentiators, and our proof points
• Work closely with internal subject matter experts in operations, finance, HR, and sales to translate technical information into concise, persuasive, client-focused content.
• Conduct independent research where required – using AI tools and engaging with relevant industry bodies.

• Coordinate internal reviews and respond to feedback
• Edit, proofread, and format proposal content for accuracy, compliance, and professionalism
• Prepare and assemble required forms, attachments, and supporting documentation

• Oversee proposal production, including document formatting and finalization
• Manage electronic submissions via email/client portals and coordinate printed submissions when required

• Support oral presentations by helping teams shape key messages, structure content, and develop presentation materials in Microsoft Power Point

• Develop and maintain boilerplate text (e.g., resumes, past performance descriptions) and basic graphics (e.g., organization charts, process flow diagrams)
• Track lessons learned and continuously improve proposal quality, efficiency, and win themes

• Bachelor’s degree in English, Communications, Marketing, Business, or a related field (or equivalent professional experience)
• Strong…