Accounts Payable Representative

About the Company

Moffitt Services is a Texas-based fuel and lubricants distributor that is committed to providing quality fuels, lubricants, and superior service to customers that operate heavy equipment, generators, automotive and truck fleets, and more. We offer ultra‑low sulfur diesel for on‑road and off‑road use, biodiesel, Diesel Exhaust Fluid (DEF), gasoline, ethanol, E85, and kerosene as well as a full line of quality lubricants.

Since 1947, the Moffitt brand has been synonymous with great service, and we encourage you to see why our customers prefer us over our competitors.

Moffitt Services is looking to fill the position of Accounts Payable Representative. This role will be responsible for ensuring timely and accurate coding, submission, and payments of invoices for all our operational areas. The role will collaborate with the Operations Accounting Manager to develop strategies to systematically scale the operations and related systems while maintaining quality, accuracy, internal controls, and compliance.

• Collaborate with Senior Management to provide business solutions to meet user needs.
• Interfacing with vendors to deliver a high standard of customer service.
• Ensure accurate and timely execution of transactions for PO and Non‑PO invoicing, processing invoices received through a variety of channels.
• Help manage third‑party relationships to maximize value to the business.
• Collaborate with internal teams, including procurement and operations, to drive efficiency.
• Champion strategic change in the overall procure‑to‑pay process to strive for continuous improvement.
• Handle full‑cycle accounts payable from receipt to data entry, to check preparation, including audit invoices, purchase requests and vouchers for satisfactory approval.
• Obtain adequate back‑up documentation and invoice approvals.
• Enter invoices into accounting system and verify coding.
• File vendor invoices with payment verification.
• Review vendor statements to ensure all invoices are processed.
• Other tasks as assigned by management.

High school diploma, GED, or equivalent required;
Bachelor’s degree in Accounting, Finance, or Business Administration is a plus.

This position is not eligible for relocation.

No travel required.

This position is on‑site Monday through Friday. Moffitt Services offers competitive insurance rates through medical, dental, and vision plans, and a 401(k)-match program.

Moffitt Services is an equal opportunity employer, and all applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by the laws.

Have a minimum of 5 years of accounts payable experience. Have strong analytical and research skills, attention to detail, ability to multitask and work toward tight deadlines. Ability to interact and use influencing skills effectively with all levels of the organization, as well as with external business partners. Have a flexible work attitude and ability to successfully manage changing priorities. Working experience with AP systems, workflows, banking institution requirements, federal and state government agency reporting requirements.

Quick Books experience, including using Reports functionality. Ability to exhibit composure, patience, and confidence when facing demanding situations.