Specialist III,Business Services Job Cypress area,Texas USA,Accounting

Commitment to Mission

This job carries with it the obligation to uphold the Mission ofLone Star College (LSC) in carrying out the duties of the position.

A commitment to positive interpersonal behaviors, professional communication, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs

One LSC
Student Focused
Own It
Foster Belonging
Cultivate Community
Choose Learning

The Chronicle of Higher Education's Great Colleges to Work For is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College has been recognized in multiple categories.

Campus Marketing Statement Lone Star College-Cy Fair

Lone Star College offers high-quality, low-cost academic transfer and career training education to 80,000+ students each semester. LSC has been named a 2023 Great Colleges to Work For institution by the Chronicle of Higher Education.

LSC consists of eight colleges, seven centers, eight Workforce Centers of Excellence and Lone Star Corporate College.

Located in suburban northwest Houston in the heart of the CyFair Community, the college provides a full range of offerings including unique programs in fire science technology, logistics management and sonography. Since opening our award winning campus in 2003, the college has experienced record growth and supports an exciting learning environment that brings together state-of-the-art technology and active, collaborative learning.

Location address is 9191 Barker Cypress Road, Cypress, TX77433.

Job Description PURPOSE AND SCOPE:

The Specialist III, Business Services supports other staff by performing task oriented duties while providing clerical, analytical, administrative, and/or operational support under general supervision. Assists with majority of Business Office operations as it pertains to college monies including purchase cards. May have full accountability for billing and reconciliation of iStar financial functions. Responsible for work carried out by others and reviews the overall quality of the department's work product.

Monitors the progress and efficiency of workflow and responds to changes in client/student needs as necessary. May implement and direct programs to facilitate higher productivity and increased accuracy within departments' operations.

ESSENTIAL JOB FUNCTIONS:

Forecasts required budgets/cash/operating funds for operation

May supervise part time personnel assigned to operation; may direct and coordinate work assignments relative to operation within department

May report, review, research and reconcile functions for daily student receivable deposits, operating funds, cash boxes, petty cash, and student account status

May have full accountability for billing and reconciliation of iStar financial functions

Maintains spreadsheets detailing the funds transferred in and out of the responsible account

Implements and manages processes assigned to the department ensuring prompt problem identification and resolution including, NSF checks, facility usage billing, catering chargeback, direct pays, credit card applications and declining balance cards

Receives checks sent from Accounts Payable in locked bags and reviews each check and makes note of who requested it

Contacts vendors to obtain W-9 information, copies of invoices as necessary

Runs reports to view all outstanding purchase orders that need to be closed out before year-end; emails each requester a list of their outstanding PO's; updates the lists and sends a minimum of 3 notices

May audit purchase card transactions daily and resolves issues with cardholders

Trains staff as necessary with iStar, accounts payable processes, and purchasing process

Sets-up budget accounts and transfers funds amongst divisions to cover future expenses as requested by the Director of Business Services, Vice President of Administration and staff from both the campus and satellite centers

Submits void and re-issue forms for checks that need to be voided/stopped/re-issued…