Executive Assistant , District Improvement and Accountability

Administrative Secretary

Qualifications:

• High school diploma/GED equivalent, some college preferred or administrative office experience.
• Minimum of 5 years of experience as an administrative secretary, with a minimum of 3 in public education setting preferred.
• Excellent English verbal and written communication skills.
• Strong organizational and time-management abilities, detail-oriented, and the ability to prioritize multiple tasks effectively.
• Advanced proficiency in Microsoft Office Suite, Google Workspace Tools, eSchool, and eFinance.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules and overseeing projects.
• Ability to work independently and as part of a team, demonstrating initiative in resolving issues and improving processes.
• Strong interpersonal skills, with the ability to build collaborative working relationships across departments and campuses.

Terms of Employment:

244 days

Salary/Paygrade:

$48,178/CP-8

Salary Range (based on experience) as set by the Board of Trustees for the  school year.

Essential Functions:

• Prepare correspondence, forms, manuals, reports, and presentations.
• Maintain physical and electronic department files and records.
• Perform routine bookkeeping tasks and maintain department budget records.
• Compile pertinent data as needed when preparing reports.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities.
• Maintain a schedule of appointments for the administrator and make travel arrangements.
• Maintain calendar with department and assistant superintendent schedules.
• Compile, monitor, and process personnel time and payroll records.
• Perform other duties as assigned by the Assistant Superintendent.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

Final date to receive applications:

Until filled.

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.