Administrative Assistant l to Assistant HR Director Transportation

QUALIFICATIONS:

* Proof of high school graduation or GED certificate.

* Must be proficient in computer skills and familiar with Windows and Microsoft Office suite, including Word, Power Point, Access and Excel.

* Must possess excellent secretarial and communication skills.

* Must possess effective interpersonal and communication skills, personal integrity, and the ability to work with diverse individuals and complex issues.

* Follows District and Transporation Department policies and procedures.

TERMS OF EMPLOYMENT:

244 days

SALARY/PAYGRADE:

$32,367/CP-4

Salary Range (based on experience) as set by the Board of Trustees.

ESSENTIAL FUNCTIONS:

* Answer and route telephone calls as well as record messages in accordance with established office procedures.

* Maintain a schedule of appointments and make arrangements for conferences.

* Be responsible for the typing of letters, memos and/or requested reports.

* Create employee communication via memo, newsletter, presentation or video.

* Maintain a regular filing system and process incoming correspondence.

* Order and maintain supplies as requested within budget.

* Assist with dispatching, payroll, human resources, and center activities as requested.

* Complete and process purchase orders in compliance with district/department procedures and guidelines.

* Complete and submit maintenance, technology and HVAC requests.

* Process and maintain attendance records for department office and clerical staff.

* Complete, compile and submit notice of employee absence form for hourly employees.

* Review and edit payroll data for Charter Drivers of assigned center.

* Assist in creating and implementing Charter duties and schedules.

* Process and maintain deposits for various department funds.

* Maintain monthly department budget reconciliation reports.

* Complete and compile accident data, statements, photos and videos for assigned center for Collision Review Board.

* Submit appropriate accident information to the districts insurance office.

* Assist employees with worker's compensation related incidents, and disseminate paperwork to appropriate personnel.

* Complete and compile state required report as needed for incidents that involve a bus with advertisement.

* Maintain Employee Access Kiosk computers and assist employees in their use.

* Assist new employees with benefits information, computer login, password, district calendar and payroll information.

* Complete, compile request and accept monies (Zonar badges) when necessary for  Zonar badges.

* Coordinate internal references for transfers or re-hired employees.

* Retrieve, sort and distribute USPS mail.

* Shop for activity events and coffee service as needed.

* Maintain Xerox copier and contact repair service as necessary.

* Distribute notices and coordinate completion of employee physicals and bus driver certification.

* Assist with multi-day mass bus driver physicals each summer.

* Remind, provide documentation and collect driver license renewal information from each driver.

* Distribute and collect yearly commitment sheets and handbook receipts.

* Assist with multi-day route selection process.

* Assist with set up and implementation of center in-service.

* Organize and maintain multiple department and center fundraisers.

* Perform other duties as assigned.

* Regular and reliable attendance is an essential job function.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions. Repetitive hand motions and prolonged use of computer.

APPLICATION INFORMATION:

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.