On-Call​/Intermittent Secretary II

AMO, an Akima company, is seeking candidates for an On-Call / Intermittent Secretary II position in Dahlgren, VA. This Service Contract Labor Standards (SCLS)-covered position is intended to provide backfill support for Secretary II positions during periods of extended leave, vacancy, or other temporary staffing gaps across the contract.

This position does not guarantee continuous work hours. Assignments will be based on contract needs, customer requirements, and the availability of backfill work. There may be periods when no active assignment or work hours are available. However, successful candidates in this role may be considered for permanent Secretary II openings as they become available. Permanent placement is not guaranteed and will depend on available positions, customer requirements, qualifications, performance, and contract needs.

This is a unique opportunity for a candidate who is flexible, adaptable, and comfortable supporting different offices, branches, divisions, departments, or program offices as needs arise. Because this position may support multiple offices over time, the successful candidate must be able to quickly learn local office procedures, adapt to changing priorities, and provide professional administrative support with limited transition time.

The Secretary II provides principal secretarial support in an office, usually to one individual and, in some cases, to the subordinate staff of that individual. The Secretary II maintains a close and highly responsive relationship to the day-to-day activities of the supervisor and staff, works fairly independently with minimal detailed supervision and guidance, and performs various clerical and secretarial duties requiring knowledge of office routines and an understanding of the organization, programs, and procedures related to the office being supported.

Perform general secretarial and clerical duties necessary to meet the needs of a Branch, Division, Department, or Program Office in support of Government office procedures. Duties may include:

• Provide on-call/intermittent administrative and secretarial backfill support during extended employee leave, vacancies, or other temporary coverage gaps.
• Answer and screen incoming telephone calls.
• Receive, greet, and screen visitors.
• Maintain logs, listings, office files, records, and tracking documents.
• Schedule appointments, meetings, conference rooms, and other office activities.
• Support meetings on and off NSWCDD locations.
• Receive, review, type, edit, and process correspondence and documents.
• Prepare correspondence and documents from rough draft, handwritten notes, verbal direction, or email.
• Sort, route, track, distribute, copy, scan, fax, file, download, archive, shred, and dispose of documentation.
• Process timecards, training requests, and shipping documents using Navy ERP or other Government systems.
• Establish, maintain, and update office filing in accordance with NSWCDD Records Management policies.
• Receive, coordinate, and act on data calls.
• Maintain and replace inventory of office supplies.
• Coordinate with NSWCDD Public Affairs for distinguished visitors, as required.
• Designate and reserve parking spaces for VIP visitors.
• Travel on base for delivery and pick-up of official information using a Government vehicle.
• Create spreadsheets and PowerPoint presentations.
• Upload, maintain, and search documents for retention purposes in SharePoint or other identified repositories.
• Assist Government staff with daily administrative requirements.
• Provide guidance and review work of lower-level secretarial staff in the absence of a Government or Contractor senior-level secretary.
• Provide clerical support in the absence of Government clerical, secretarial, or administrative personnel.
• Perform basic maintenance on office equipment and call for service when needed.
• Replace printer, plotter, copier, fax, and shredder supplies as needed.
• Assist in the disposal of excess equipment.
• Maintain office calendars and key inventories.
• Coordinate plant account inventories.
• Perform muster procedures.
• Support new employee onboarding processes.
• Use Government systems and applications such as IBPES, DISS, Navy ERP, DTS,…