Administrative Assistant

Administrative Assistant Jobs in USA 2026 with Visa Sponsorship

Build a meaningful administrative career by supporting executive leadership within a dynamic higher education environment focused on growth. This Administrative Assistant position is based in Dahlonega at the University of North Georgia. In this role, you will provide executive-level support to the Associate Vice President for Real Estate and Auxiliary Services.

Additionally, you will coordinate strategic initiatives, manage workflows, and ensure smooth communication across multiple operational units. The role strengthens leadership efficiency by maintaining organization, documentation accuracy, and timely execution of key institutional priorities.

• Manage executive calendars, scheduling, and prioritization of meetings for the Associate Vice President.
• Prepare correspondence, presentations, and briefing materials for executive-level communication and decision-making.
• Coordinate meetings, organize materials, and document accurate notes and action items consistently.
• Track strategic initiatives, key performance indicators, deadlines, and deliverables across departments.
• Maintain organized documentation systems, dashboards, and confidential executive records securely.
• Support portfolio-level coordination, including report preparation and cross-unit communication activities.
• Oversee office communications, including phone calls and shared email accounts, efficiently.
• Develop templates, reports, and data summaries to improve workflow efficiency and reporting consistency.
• Assist with compliance documentation, budgeting summaries, and institutional review processes.

• Bachelor’s degree in business administration, public administration, or a related discipline.
• Minimum of one and a half years of administrative or office coordination experience.
• Strong time-management and organizational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills for professional and executive-level interactions.
• Proficiency in Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint applications.
• Ability to handle confidential information with discretion and maintain professional integrity consistently.
• Basic understanding of budgeting, reporting, or financial tracking processes is advantageous.
• Willingness to undergo background checks, including credit and employment verification processes.

This opportunity offers a solid pathway into higher education administration within a respected and growing institution. While visa sponsorship policies may vary, the role provides valuable experience supporting executive leadership and institutional operations in the United States.