Office Accounting Support Specialist PO

Central Office Accounting Support Specialist PO

Thank you for your interest in our Central Office Accounting Support Specialist PO position.

Job Summary:

The Central Office Accounting Support Specialist PO is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within an office environment, overseen by the Business Services Coordinator, where teamwork and dedication to student success are paramount.

Job Description

Position Title:

Central Office Accounting Support Specialist PO
- Salary

Schedule:

CLSJ

Department:
Business Services
- Job Code: 243101

Reports To:

Business Services Coordinator

- Work Schedule:

Annual/8 hr.

Grade/Level: BSACT - FLSA:
Non-Exempt

Primary Function:
Assists in the accounts payable function by processing invoices for District Purchase Orders. Also maintains records retention for the department.

Working Conditions:

Office Environment
- Dexterity of hands and fingers to operate a computer keyboard

Constant Interruptions
- Hearing and speaking to exchange information

Seeing to read a variety of materials

Sitting for extended periods of time

Bending at the waist, kneeling, or crouching to file materials

Qualifications:

Minimum of a high school diploma or GED

Must possess strong computer, typing, bookkeeping, and analytical skills

Excellent communicator

Ability to maintain confidentiality

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Functions:

Review, receive into system, and process purchase orders and invoices for payment, sending budget overages to purchase originators

Process incoming and outgoing daily mail which entails the matching of purchase orders and invoices and filing pending documents

Monitor/process accounts payable email account for invoices and other vendor correspondence

Review pending invoices and purchase orders and make necessary contact with vendors and/or PO originators to request needed documentation to complete payment process and resolve billing errors

Communicate with PO originators regarding various situations in receiving of purchase orders and submitting documentation for payment

Review any problems with supervisor

Monthly review and resolution of open purchase orders listed on report

Regular filing of accounts payable and journal entry documents, prepare accounts payable files for storage, and maintain storage records for the department in accordance with the retention schedule

Assist in implementation of accounts payable process improvements as needed

Back up and assist with other departmental responsibilities as needed

All other duties and responsibilities that may be required or requested to ensure prompt and accurate service in the accounts payable department and maintain a steady workflow

Comply with federal, state, and local legal requirements for accounting policies, rules, and regulations

All other duties assigned by the Superintendent or designee

All staff are expected to fully adhere to the ethical standards set forth by the Georgia Professional Standards Commission, continuously demonstrating a strong understanding of the tasks and responsibilities their roles require. Moreover, they must embody the core belief that every action we take is driven by a commitment to the best interests of our students.

Applicants will be selected for interview. Please do not contact local schools.

It is the policy of the Paulding County School District not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service.

Vacancies posted for a minimum of ten (10) calendar days. Emergency vacancies posted for a minimum of five (5) calendar days.

The Paulding County School District uses the E-Verify system to verify eligibility for employment in the United States.