Administrative Assistant - Dallas, GA

Administrative Assistant - Dallas, GA

Location:

Dallas, GA, US, 30132
Post Date:
Nov 15, 2025
Position Type:
Full Time

Requisition Number: 33637

Work Schedule:

Monday - Thursday

Gateway Foundation is a national non-profit dedicated to helping individuals with substance use and mental health disorders. The organization provides tools and services through its Community Services, Corrections Divisions, and Corporate Headquarters. The role focuses on administrative support within a correctional healthcare context.

Join a team where your impact can be meaningful. We deliver high quality clinical services and are recognized for evidence-based treatment. You will support underserved populations while growing professionally in a collaborative culture that values staff and career development.

• Composes and types a variety of materials and documents including correspondence, memos, forms, records and charts from rough drafts, general directions, or dictation; proofs and edits final materials for accuracy and clarity.
• Compiles data from logs, lists, invoices and treatment records, and prepares regular summary reports for supervisors to monitor income, expenses and contract compliance.
• Administers or processes routine financial transactions such as petty cash, bank deposits, receipts, ledgers, client funds, and related items.
• Assist in processing billings by logging and coding treatments and services, recording treatment hours, or entering required information into records and databases as assigned.
• Maintains record keeping and filing systems including client, personnel, payroll, attendance, work and purchase order records.
• Completes requisitions for approved office supplies and standard department inventory; accepts receipts and invoices for non-routine expenditures and obtains necessary payment authorizations.
• Schedules meetings and appointments; makes routine travel and conference arrangements.
• Acts as administrative liaison between the program/department and central offices, exchanging information related to operations, budget, payroll or personnel procedures.
• Receives and screens visitors and telephone calls, and notifies appropriate personnel or records messages.
• Performs general office duties such as copying, mailing, filing, and processing time cards for payroll; records and types meeting minutes.
• May provide client services such as assisting with forms and applications for insurance or public assistance, verifying treatment funding sources or insurance coverage, maintaining case files, and scheduling appointments.
• Work within a correctional facility.

• High School Diploma or GED
• One (1) year of administrative, clerical or office operations experience
• Must be able to obtain Georgia Department of Corrections clearance

• Proficient in MS Office Suite (Word, Excel, Outlook)
• Attention to detail
• Experience in Kronos
• Experience with My Avatar
• Previous experience working within a correctional facility

• Ability to communicate with others to gather and exchange information
• Ability to respond to telephone inquiries and proofread, verify data from printed forms and computer displays
• Ability to use a keyboard and display terminal to enter, retrieve, and audit information and data
• Ability to pull, lift and transport files and documents within the office or assigned location

Based on experience and credentials:
Range begins at $16.83 - $17.50 per hour. Gateway Foundation conducts annual reviews including merit increases.

Health and Wellness:

• Medical, dental, and vision insurance for employees and dependents
• Employee wellness program with health-focused benefits
• Employee assistance programs focused on mental health

Financial Wellbeing:

• 403(b) Retirement Plan with 3% employer match
• Short-term and Long-term Disability and Life and AD&D Insurance paid by Gateway
• Flexible Spending Accounts for medical and dependent care
• Public Service Loan Forgiveness (PSLF)

Flexibility and Time Off:

• 18 paid time off days per year
• 9 paid company holidays
• Work-life balance

Personal Development:

• Training & Development Programs
• Tuition Reimbursement - up to $5,250 per calendar year
• eLearning access to online courses with CEUs
• Clinical Supervision:
  Formal and informal guidance

Equal Opportunity Employer statement:
Gateway Foundation is an Equal Opportunity Employer. Race/Color/Sex/Sexual Orientation/Gender Identity/Religion/National Origin/Disability/Vets. See Equal Employment Opportunity Posters provided by OFCCP here.

Atlanta