Coordinator of Substitute & Absence Management Job Dallas area,Georgia USA,Administrative/Clerical

Coordinator of Substitute & Absence Management

Paulding County Schools DISTRICT OFFICE - Dallas, Georgia Open in Google Maps

Job Details

Job : 5928297

Final date to receive applications: Sep 24, 2026 11:59 PM (Eastern Standard Time)

Posted: Sep 15, 2026 4:00 AM (UTC)

Starting Date: Oct 14, 2026

Job Description

Job Summary: The Coordinator of Substitute & Absence Management is a vital and supportive member of the PCSD team, working collaboratively with educators, support staff, and administration to achieve the shared goal of ensuring all students receive the education they need to succeed both today and tomorrow. This role is performed within a office environment, overseen by Executive Director of Human Resources, where teamwork and dedication to student success are paramount.

JOB DESCRIPTION

Position Title: Coordinator of Substitutes and Absence Management

Salary

Schedule:

PCSD Classified

Department: Human Resources

Job Code:

Reports To: Executive Director of Human Resources

Work Schedule: Annual/8 hours per day

Grade/Level: CLCOR

FLSA: Exempt

Primary Function: Coordinates the substitute program and absence management system including onboarding actions or changes to include processing electronic forms and substitute applications, updating information in the HR Applicant Tracking System and absence management platform, verifying certification through the GAPSC website; coordinates substitute orientations, professional learning, and annual training requirements.

Working Conditions:

Physical Demands:

Office Environment
Dexterity of hands and fingers to operate a computer keyboard
Constant Interruptions
Ability to sit or stand for extended periods of time
Works without constant direction
Hearing and speaking to exchange information
Able to lift up to 25 lbs., to receive and organize materials
Bending at the waist, kneeling, or crouching to file materials

Qualifications:

Minimum of a high school diploma or GED
Three (3) years of clerical or secretarial experience involving frequent public contact, school district experience preferred
Intermediate level skills in word processing, spreadsheets, and composing written communication
Must be able to obtain and maintain the GCIC Security & Integrity Training Certification

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Functions:

Coordinates onboarding actions or changes to include processing electronic forms and substitute applications, updating information in the HR Applicant Tracking System (ATS), and verifying certification through the GAPSC website; uses the HR ATS to retrieve applicant and employee information and enter new substitute data for processing.

Creates and maintains Absence Management database information for employees and substitutes. Disperses information to schools and substitutes as needed.

Maintain substitute information page on the website.

Monitors daily absences by working with school administrators to resolve “unfilled” or “failed to fill” absences.

Gathers data and contacts the vendor for technical support as needed; generates daily, monthly or annual reports for administration and sites as needed and requested; provides Absence Management user information and support for site administrators and employees.

Retrieves substitute information from the HR Applicant Tracking System workflow. Serves as a liaison with substitutes and departments (Nutrition/Transportation/Nursing) to handle questions or offer assistance completing substitute onboarding documents in the HR Records system.

Coordinates internal substitute orientation for new substitutes and refresher training and annual professional learning for existing substitutes.

Serves as a liaison for staff by providing assistance with HR job…