Accounting Clerk

Job Title

Accounting Clerk

Requisition :

Category: Accounting/Finance

Job Location: US-TX-Dallas

Property: The Joule

Compensation Type: Hourly

Company: Highgate Hotels

The Accounts Payable Clerk is responsible for ensuring proper review, timely processing and communicating of all disbursements in accordance with Highgate Hotel's policies and procedures.

• Analyze and maintain all vendor communication and correspondence, including reviewing and processing invoices and disbursements, preparing various reports, monitoring critical payment lists, verifying vendor statements, etc.
• Monitor and ensure compliance of Highgate Hotel's approval levels, expense reporting procedures, employee relocation disbursements, expense dictionary usage, and other policies and procedures as required.
• Maintain purchase order systems, including a listing of open POs for goods received but not invoiced, filing, notification of PO discrepancies, etc.
• Reconciliation of purchases.
• Reconciliation of receiving logs with the appropriate department heads on a weekly basis.
• Maintenance and reconciliation of all Capital Expenditure logs.
• Ensure compliance with applicable state tax regulations.
• Be aware of rebate and payment program requirements to ensure compliance.
• Keep supervisor informed of any unusual events and/or deviations from policies or procedures.
• Ensure overall guest satisfaction.
• Perform other duties as requested by management.

• High School diploma or equivalent and/or related experience in a hotel or a related field preferred.
• College courses in an associate field preferred.
• Must be proficient in Windows, company-approved spreadsheets and word processing.
• Must be proficient with Birchstreet system.
• Must be able to effectively communicate both verbally and in writing with all levels of employees and guests in an attentive, friendly, courteous and service-oriented manner.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to maintain confidentiality of information.
• Must be able to show initiative, including anticipating guest or operational needs.