Accounts Receivable Coordinator

Reports to: Revenue Cycle Manager

The Accounts Receivable Coordinator captures,validates, and imports revenue and donation data from medical records, billing systems, insurance carriers, donor/payment platforms, and other sources into the agency’s accounting system (file imports or direct API transfers). This entry-level rolemaintains

Accounts Receivable subledgers, supports month-end revenue and receivable data capture, and helps ensure accurate,timelyrevenue recognition within the department’s month-end close schedule.

• Export, clean,validate, and import monthly medical, insurance, and donation revenue files in approved formats.
• Verify coding and data accuracy beforeimportand implement corrections as directed.
• Monitor, troubleshoot, and support automated API or file transfers; elevate issues to IT or program staff as needed.
• Maintain Accounts Receivable subledgers (customer name, , address, balances, and other key fields).
• Reconcile AR subledger accounts andassistwith month-end close activities to meet deadlines.
• Make adjustments to revenue and receivable records per the manager's instructions and internal controls.
• Coordinate with program and IT teams to resolve discrepancies and improve export/import quality.
• Document processes, suggest improvements, and help implement more efficient revenuecaptureworkflows.
• Support revenue analysis, special projects, and other tasks assigned by the Revenue Cycle Manager or CFO.
• Develop andmaintainknowledge of key accounting controls for Accounts Receivable, Revenue, and Cash.

• Strong process and time-management skills with close attention to detail and accuracy.
• 1–3years’bookkeeping, accounting, revenue operations, or related data experience preferred (or equivalent).
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, data cleanup) and other Microsoft Office tools.
• Comfortable working with large datasets and repetitive month-end tasks.
• Strong written and verbal communication; able to partner with IT and program staff.
• Experience with Sage Intacct, medical billing/insurance claims, APIs, or data import automation is a plus.