Accounts Receivable

The Accounts Receivable is responsible for ensuring the company receives payments for goods and services and that transactions are properly recorded in a timely and accurate manner. This position is designed for a candidate transitioning from a Junior level, with a strong focus on taking ownership of the accounts receivable function and demonstrating leadership within the finance team. The Accounts Receivable will also collaborate closely with the Accounts Payable to ensure accurate client invoicing, improve financial processes, and support the development of any other junior team members.

Key Responsibilities:

• Processing Accounts Receivables and Incoming Payments:
  Ensure all incoming payments are processed in compliance with financial policies and procedures. Accurately record all transactions in the company's accounting software ( Quick Books).
• Managing Day-to-Day Financial Transactions:
  Verify, classify, compute, post, and record accounts receivable data, ensuring that all entries are accurate, timely, and aligned with company policies
• Invoice Discrepancy Resolution:
  Investigate and resolve discrepancies in client billing by reviewing invoices, sales receipts, and payment records, and working with clients to correct any issues.
• Facilitating Payment Reminders:
  
  Send reminders for overdue invoices and follow up with clients proactively via phone, email, or mail to ensure timely payment.
• Financial Reporting and Statement Generation:
  Generate regular financial reports (weekly, monthly, quarterly, and annual) detailing accounts receivable status, including outstanding balances, unpaid invoices, and other receivable activities.
• Invoice and Payment Documentation:
  Maintain detailed records of transactions, including descriptions of products or services, transaction dates, amounts, fees, shipping charges, and discounts.
• Collections Management:
  Coordinate the collection of overdue accounts, working with third-party agencies when necessary to recover severely delinquent balances.
• Ledger Entries in Accounting Software:
  
  Accurately record payments into the company's accounting system, noting payment method, amount, date, and any balance remaining.
• Preparation of Bank Deposits:
  Prepare cash and check payments for deposit, including completing deposit slips and bundling funds accurately for banking.
• Bank Deposit Management:
  Make deposits at the bank, ensuring funds are properly accounted for and reconcile deposit amounts with the accounts receivable ledger.
• Reconciliation of Accounts Receivable Ledger:
  Reconcile the accounts receivable ledger regularly to ensure that all payments are accounted for and properly posted.
• Discrepancy Research:
  Research and resolve any discrepancies between invoices, sales receipts, and bank records on a daily basis or as directed by the supervisor.
• Collaboration with Accounts Payable:
  Collaborate with the Accounts Payable Specialist to ensure accurate and timely client invoicing, maintaining consistency across financial records. Also, to ensure all transactions, including refunds, credits, and billing adjustments, are accurately accounted for.
• Improvement of Financial Processes:
  Continuously assess existing financial processes and identify opportunities to improve efficiencies in accounts receivable operations, including automating tasks or refining workflows.

Qualifications and Education Requirements

• Bachelor's degree in accounting, finance, business administration or another related field
• Proven experience as an Accounts Payable Specialist or in a similar role.
• Proven knowledge of accounting software (Quick Books)
• Comfortable with productivity tools such as Microsoft Office Suite
• Strong understanding of accounting principles, policies, and procedures.
• Demonstrated ability to identify and implement process improvements.
• Experience with collaborating across departments to improve accuracy and efficiency.
• Ability to train and mentor junior staff, providing guidance and support to develop their skills.

Preferred Skills

• Strong communication skills, both verbal and written, with the ability to professionally interact with clients, internal teams, and third parties.
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving skills with the ability to resolve discrepancies quickly.
• Distinctly self-motivated and cable of handling multiple tasks and meeting deadlines.
• Comfortable with math and calculations
• Good listening and communication skills
• Excellent attention to detail and organizational skills
• Budget creation and finance management

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Language:

• Spanish (Required)

Work Location:

In person

Dracko Merchandising Inc is an EEO Employer - M/F/Disability/Protected Veteran Status