Entry Level Revenue Coordinator

Position Overview

Revenue Coordinator captures, validates, and imports revenue and donation data from medical records, billing systems, insurance carriers, donor/payment platforms, and other sources into the agency’s accounting system (file imports or direct API transfers). This entry‑level role maintains Accounts Receivable subledgers, supports month‑end revenue and receivable data capture, and helps ensure accurate, timely revenue recognition within the department’s month‑end close schedule.

Revenue Cycle Manager

• Export, clean, validate, and import monthly medical, insurance, and donation revenue files in approved formats.
• Verify coding and data accuracy before import and implement corrections as directed.
• Monitor, troubleshoot, and support automated API or file transfers; elevate issues to IT or program staff as needed.
• Maintain Accounts Receivable subledgers (customer name, , address, balances, and other key fields).
• Reconcile AR subledger accounts and assist with month‑end close activities to meet deadlines.
• Make adjustments to revenue and receivable records per the manager's instructions and internal controls.
• Coordinate with program and IT teams to resolve discrepancies and improve export/import quality.
• Document processes, suggest improvements, and help implement more efficient revenue capture workflows.
• Support revenue analysis, special projects, and other tasks assigned by the Revenue Cycle Manager or CFO.
• Develop and maintain knowledge of key accounting controls for Accounts Receivable, Revenue, and Cash.

• Strong process and time‑management skills with close attention to detail and accuracy.
• 1–3 years’ bookkeeping, accounting, revenue operations, or related data experience preferred (or equivalent).
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, data cleanup) and other Microsoft Office tools.
• Comfortable working with large datasets and repetitive month‑end tasks.
• Strong written and verbal communication; able to partner with IT and program staff.
• Experience with Sage Intacct, medical billing/insurance claims, APIs, or data import automation is a plus.