Staff Accountant

Job Description

Job Description

Description:

Job Title: Staff Accountant

Accountable To: Finance Director

FLSA Classification: Regular Full Time Exempt (Salary)

Who We Are

SHM Architects, PLLC is a Dallas-based architecture, landscape, and interior design firm with extensive experience in boutique planning, single-family and multi-family residential, master planning, retail, and niche commercial architecture. A review of our portfolio will show no singular “style,” reflecting our design philosophy that unites our client’s programmatic requirements, budget, and a healthy respect for their site. We are ordinary people that are extraordinarily good at our work.

Through the collaborative process and strong working relationships, we believe our portfolio reflects a more thoughtful and engaging work than that achieved by a single individual. For more information, please visit our website at

What We Believe

Our passion is enriching lives by enhancing the beauty of our environment. We believe creating beautiful designs with purpose requires two things: passion and time. Our clients understand that, while our process may be uncompromising, it results in personalized, luxurious designs that are never flashy, and are always aspirational.

SHM Core Values:

• Embraces Imperfect Beauty
• Engaged to Make a Difference
• Displays Humility and Compassion
• Individually Driven
• Honest and Truthful

Are You a Fit?

Are you individually driven and engaged to make a difference at work and in the community? Does the idea of supporting a group of design professionals in creating beautiful living environments excite you? Would others describe you as a lifelong learner dedicated to taking a relaxed approach to finding new ways of solving complex problems? Are you comfortable embracing imperfect beauty?

If you answered yes, then read on!

A Day in the Office Looks Like This:

The primary role of the Staff Accountant is to own and be accountable for client billing, payment processing, and collections across all studios. This role is designed as a succession path to the Accounting Manager position, and therefore, offers hands-on exposure to all areas of the accounting function, including general ledger oversight, credit card and bank reconciliations, vendor management, procurement processes, and interior design studio accounting for furniture, fixtures, and equipment (FF&E).

The ideal candidate is detail-oriented and proactive. The incumbent thrives in a high-volume professional services environment, communicates clearly with internal teams and clients, and has the aptitude and motivation to grow into a leadership role. A desire to learn and grow in the role as the firm continues to grow is essential.

Client Billing, Payments, and Collections

• Prepare monthly billing
• Maintain ongoing billing notes and ensure project records are current
• Monitor accounting email inbox for client questions about invoices and respond promptly
• Post client payments in a timely manner
• Send 30-, 60-, and 90-day collection reminders to clients
• Make proactive collection phone calls for accounts >120 days
• Collaborate closely with Project Managers and studio leadership to resolve collection issues and move accounts forward

New Client/Project Setup

• Monitor new project activations
• Send client welcome emails and retainer invoices
• Record retainer receipts as well as track and audit retainers

General Accounting

• Assist Accounting Manager with assigning proper general ledger (GL) accounts to vendors
• Support monthly close processes with journal entries, reconciliations, and accruals
• Assist in reviewing and reconciling revenue, work in progress (WIP), and retainer balances

Accounts Payable Support

• Assist Accounts Payable Clerk in reviewing and processing monthly expense reports
• Support the biweekly A/P payment cycle, including invoice review and approvals

Interiors Studio Accounting and Procurement Support

• Assist with procurement accounting in Studio Designer software for the Interiors FF&E Department
• Support monthly and annual sales tax reporting and payments
• Assist with Studio Designer training and year-end closeout
• Pay FF&E vendor invoices and maintain accurate project accounting for Interior Design Studio…