Accounts Payable - Receivable Administrator

Accounts Payable - Receivable Administrator

Become Part of Our Team

As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:

• Medical, Dental, Vision and Life Insurance
• Health Savings Account
• 401(k) with company match
• Flexible Spending Accounts (Dependent & Medical Reimbursement)
• Vacation Time
• Sick Time
• Holidays
• Tuition Assistance
• Employee Referral Bonus

Balfour Beatty is seeing an Accounts Payable - Receivable Administrator to join our team in Dallas, TX. This individual will process accounts payable, accounts receivable, and project set up in a fast‑paced environment that relies on accuracy and timeliness. The Accounts Payable - Receivable Administrator must also be alert for and report to management possible compliance issues. This position requires the ability to multi‑task and be highly detail‑oriented due to strict time constraints within a service bureau setting.

• Cash receipts processing in fast paced environment.
• Responsible for the deposit and recording of all checks received in the main office from the lock box.
• Process accounts payable payment groups by deadline.
• Print checks, create ACH files, and post payment transactions meeting all required deadlines.
• Review all payment exception requests and supporting documents ensuring that appropriate authorization is included.
• Process garnishment payments.
• Process employee expense reimbursement payments.
• Accurately and timely process all special payment instructions.
• Process accounts payable payments by check and/or ACH payment (Textura & Paymode X).
• Respond to Check Status inquiries through Fresh Services and review requests for voids and reissues providing appropriate information.
• Review all requests for vendor set up through Fresh Services ensuring compliance with Federal regulations and Company policies/procedures and complete vendor set up in the accounting system (JDE).
• Accurately enter invoices into JDE.
• Accurately complete project set up verifying that appropriate supporting documentation and approval is received.
• Enter all electronic fund transfers into JDE ensuring all transfers are entered prior to the month end close deadline.
• Respond to requests for Credit Safe reports.
• Provide appropriate information for credit applications for Shared Services internal customers.
• Maintain an organized electronic filing system for all shared email boxes and in Fresh Services.
• Respond to all requests for information within 1 business day of receipt. If request cannot be completed within 1 business day, work with customer to determine a mutually acceptable date for request completion. Vendor establishment and maintenance.
• Responsible for obtaining appropriate tax forms (W8/W9).
• Determine 1099 requirements.

Promote Customer Relations

• Builds effective relationships with project teams, functional departments, customers, vendors, and user groups that reflect and support company core values and meets or exceeds the customer’s expectations.
• Actively participates in industry, client, and community relations to enhance company image.

• Promotes our Creed. Communicates our vision and purpose through Service, Talent & Choices.
• Serves as a role model and promotes professional behavior.
• Participates in personal career development through training, participates in software training and seminars as applicable for this position.

Performs other related duties as assigned.

The majority of work is completed in an office setting with intermittent sitting, standing and walking. This will begin as an in‑office position and ease into a hybrid role once the employee becomes acclimated. No travel is required.

• High School Diploma or equivalent
• A minimum of five (5) years of accounts payable experience in a high volume environment; accounts receivable processing experience a plus
• Strong knowledge of accounts payable and accounts receivable processing related work processes and best practices
• Strong computer skills in word processing and spreadsheet software. Demonstrates proficiency using a personal computer (PC),…