Staff Accountant

Overview

The position ‘Accountant’ has both traditional accountant job duties like data entry, reconciliation, and financial reporting along with supporting the full payroll cycle, including calculating employee earnings, deductions, taxes, and ensuring timely and accurate payroll processing, while adhering to all relevant regulations and compliance standards.

• Collect, verify, and input employee time and attendance data into the payroll system.
• Calculate employee gross pay, including commissions, bonuses, and overtime.
• Ensure minimum wage guidelines are adhered to along with tax reporting and overtime calculations.
• Withhold federal, state, and local income taxes, social security, and Medicare taxes.
• Manage workers compensation program.
• Process various payroll deductions such as health insurance, retirement contributions, and loan repayments.
• Generate and distribute paychecks or direct deposits.
• Prepare and file payroll tax returns with appropriate agencies.

• Maintain accurate employee payroll records, including changes in pay rates, deductions, and tax information.
• Reconcile payroll reports to ensure accuracy and identify discrepancies.
• Update and maintain payroll system with new hires, terminations, and changes to employee information.

• Team with outsourced accounting team to ensure that the financial transactions related to payroll in the general ledger are accurate and timely.
• Review posted journal entries for payroll accruals.
• Assist with weekly financial reporting, month-end and year-end closing procedures.
• Provide financial information to management by researching and analyzing accounting data; preparing reports.
• Prepare asset, liability, and capital account entries by compiling and analyzing account information.
• Summarize current financial status by collecting information, preparing balance sheet, profit and loss statement, and other reports.
• Substantiate financial transactions by auditing documents.
• Maintain accounting controls by preparing and recommending policies and procedures.
• Guide accounting clerical staff by coordinating activities and answering questions.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Maintain financial security by following internal controls.
• Prepare payments by verifying documentation and requesting disbursements.
• Answer accounting questions and provide answers to ownership and operations.
• Maintain customer confidence and protect operations by keeping financial information confidential.

• Stay updated on federal and state payroll regulations and ensure the preparation of necessary documentation for external audits related to payroll.

• Bachelor’s degree in accounting or related field / equivalent work history.
• Proven experience with payroll processing and accounting software
• Excellent attention to detail and accuracy in data entry
• Ability to work independently and meet deadlines
• Strong analytical and problem-solving skills
• Excellent communication skills to interact with HR, employees, and other departments