Hybrid Legal Billing Specialist ( Law Firm

Position: Hybrid Legal Billing Specialist ( Law Firm)
A bit about us:

Seeking a Legal Billing Specialist to manage legal billing, invoicing, collections, accounts receivable, and payment reconciliation using Aderant software while ensuring accuracy, compliance, and timely processing of client invoices and outstanding balances. This role will support the Accounting Manager and collaborate with a 6-person accounting team in a professional, positive, and team-oriented work environment. Responsibilities include generating billing reports, monitoring aging accounts, resolving billing discrepancies, maintaining detailed financial records, and supporting high-volume billing operations.

This hybrid position offers the flexibility to work remotely 1-2 days per week.

Why join us?

401(k)
Dental insurance
Employee assistance program
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Job Details

Responsibilities:

As a Legal Billing Specialist, you will be responsible for:

1. Generating and sending out invoices, following up on, collecting, and allocating payments.
2. Monitoring customer account details for non-payments, delayed payments, and other irregularities.
3. Generating billing reports, conducting account research and analysis.
4. Reviewing and reconciling client invoices and payments.
5. Using Legal Tracker and Aderant for billing and collections.
6. Ensuring all clients remain informed on their outstanding debts and deadlines.
7. Providing solutions to any relative problems of clients.
8. Maintaining trust accounts, account payable and receivable, write checks, and reconcile accounts.
9. Preparing and submitting reports on billing activity with clear and reliable data.
10. Communicating with clients and setting up payment plans as needed.

Qualifications:

The ideal candidate for the Legal Billing Specialist position should possess the following:

1. A minimum of 5 years of experience in legal billing in a law firm environment.
2. Proficiency in Legal Tracker, Aderant, and other related software.
3. Strong knowledge of billing procedures, collections, and reconciliation.
4. Exceptional ability to manage invoices and resolve outstanding payment issues.
5. Excellent communication, negotiation, and interpersonal skills.
6. High degree of accuracy and attention to detail.
7. Proficient in MS Office (especially Excel) and accounting software.
8. Strong problem-solving skills and the ability to meet deadlines.
9. Ability to handle sensitive, confidential information.
10. Bachelor's degree in Accounting, Finance, or related field is preferred.

If you are a proactive, professional, and dedicated individual looking to make a significant impact on our firm, we would love to hear from you. Apply now to join our team!

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

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