Accounts Payable

Club

Location:



Arcis Golf - Corporate Office - Dallas, TX

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

LOCATION:

Arcis Golf Corporate Office - Dallas, TX

Arcis Golf team members thrive on anticipating needs, forging connections, and elevating experiences for our team, members, and guests. We are an inclusive team of unique individuals who show up each day with a grateful spirit, humble heart, and a genuine respect for one another.

Job Title:

Accounts Payable Associate

Reports to:

AP Manager

SUMMARY:

The Accounts Payable Associate executes assigned activities in the Accounts Payable Department. The AP Associate takes ownership of tasks in support of ongoing business growth and delivering AP goals and objectives. Responsibilities include coding and processing invoices, auditing approvals to the DOA (Delegation of Authority) Matrix, researching and resolving vendor credits, reconciling vendor statements, resolving integration errors, executing payment runs, and responding to field and vendor inquiries, all while leveraging technology to increase efficiencies and effectiveness in Accounts Payable.

The AP Associate will engage with all levels, including senior-level management and field level communication, which requires strong interpersonal communication skills, both written and verbal. The AP Associate position will focus on the successful completion of tasks within approved timelines. The successful candidate will be organized and detail oriented, able to adhere to tight deadlines by planning ahead, and maintaining a high degree of accuracy, integrity, and confidentiality.

ESSENTIAL FUNCTIONS:

• Executes the responsibilities and deliverables of the Accounts Payable Department
• Accountable for assigned Accounts Payable tasks being delivered within department timelines
• Self-monitors productivity and service levels through help desk ticketing system and key metrics
• Suggests ideas in support of continuous improvement as well as an effective internal control structure
• Assists in evaluating, enhancing, implementing, and maintaining AP systems and procedures
• Identifies and participates in implementing process improvements across the team
• Collaborates with accounting department leadership and staff to support overall department goals and objectives
• Performs other duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Large, automated, integrated accounting/accounts payable system proficiency
• Understanding of AP processes and procedures
• Detailed understanding of GL chart of accounts to ensure proper coding of invoices
• Teamwork skills
• Strong proficiency in Excel and Word
• Thrives in a fast-paced, multi-tasking, deadline-driven, dynamic business environment
• High degree of integrity and professionalism
• A process-improvement mindset; a positive change agent
• Ability to effectively communicate in both verbal and written form with all levels throughout the organization, both financial and operational
• Highly motivated individual and self-starter who takes ownership of projects, tasks, and results
• Demonstrated comfort in and ability to prioritize and adjust to dynamic business needs
• Displays confidence and ability to make timely decisions as expected for the role, exhibiting sound and accurate judgment, engaging others and obtaining approval as needed
• Must be able to time manage, plan, and effectively communicate with others to ensure department and company goals/assignments are completed accurately and timely

WORKING CONDITIONS:

Required to work overtime as needed to meet accounting deadlines

EDUCATION and/or

EXPERIENCE:

• Bachelor's degree in business, accounting, or related discipline, or equivalent experience
• 3+ years' relevant experience in accounts payable
• Coupa experience preferred
• SOX experience, big plus
• Great Plains Dynamics/eEnterprise system, D365 or similar experience a plus
• Multi-unit, private club, hospitality or property management accounting experience a plus

LANGUAGE

SKILLS:



Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and interpret retail product labeling. Ability to speak effectively before groups of customers or associates of the organization.

REASONING ABILITY:

Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS:

The physical demands described here are representative of those…