Accounts Payable

Job Title

Accounts Payable Associate

Arcis Golf Corporate Office – Dallas, TX

AP Manager

The Accounts Payable Associate executes assigned activities in the Accounts Payable Department. The AP Associate takes ownership of tasks in support of ongoing business growth and delivering AP goals and objectives. Responsibilities include coding and processing invoices, auditing approvals to the DOA Matrix, researching and resolving vendor credits, reconciling vendor statements, resolving integration errors, executing payment runs, and responding to field and vendor inquiries, all while leveraging technology to increase efficiencies and effectiveness in Accounts Payable.

The AP Associate engages with all levels, including senior-level management and field level communication, requiring strong interpersonal communication skills, both written and verbal. The role focuses on the successful completion of tasks within approved timelines, demanding organization, detail orientation, and adherence to tight deadlines while maintaining accuracy, integrity, and confidentiality.

• Execute the responsibilities and deliverables of the Accounts Payable Department
• Accountable for assigned Accounts Payable tasks being delivered within department timelines
• Self‑monitor productivity and service levels through help desk ticketing system and key metrics
• Suggest ideas to support continuous improvement and effective internal control structure
• Assist in evaluating, enhancing, implementing, and maintaining AP systems and procedures
• Identify and participate in implementing process improvements across the team
• Collaborate with accounting department leadership and staff to support overall department goals and objectives
• Perform other duties as assigned

• Proficiency with large, automated, integrated accounting/accounts payable system
• Understanding of AP processes and procedures
• Detailed understanding of GL chart of accounts to ensure proper coding of invoices
• Teamwork skills
• Strong proficiency in Excel and Word
• Ability to thrive in a fast‑paced, multi‑tasking, deadline‑driven business environment
• High degree of integrity and professionalism
• Process‑improvement mindset; a positive change agent
• Effective communication with all levels of the organization, both financial and operational
• Highly motivated self‑starter who takes ownership of projects, tasks, and results
• Comfort and ability to prioritize and adjust to dynamic business needs
• Displays confidence and ability to make timely decisions, exercising sound judgment and obtaining approval as needed
• Time‑management skills to ensure department and company goals are completed accurately and timely

Required to work overtime as needed to meet accounting deadlines.

• Bachelor’s degree in business, accounting, or related discipline, or equivalent experience
• 3+ years of relevant experience in accounts payable
• Coupa experience preferred
• SOX experience, a big plus
• Great Plains Dynamics/eEnterprise system, D365 or similar experience a plus
• Multi‑unit, private club, hospitality or property management accounting experience a plus

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to read and interpret retail product labeling. Ability to speak effectively before groups of customers or associates of the organization.

Ability to apply common sense to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the associate is regularly required to stand, walk, and use hands and fingers to handle, or feel.

The associate frequently is required to reach with hands and arms and talk or hear. The associate must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

The noise level in the work environment is usually moderate.

Full‑time

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

• Monday through Friday, 40+ hours per week
• Overtime as needed

n/a

In corporate office location Monday through Thursday, with flexibility to work remotely most Fridays currently. Subject to change to meet business requirements.