Accountant III

SUMMARY

Applies principles of accounting to analyze financial information to include preparation of financial records, documents, and reports. Work involves performing detailed assignments in recording, classifying, and verifying financial records, documents, and reports. Must understand and can apply rules and guidance of federal funds accounting. Works under limited supervision, with considerable latitude for the use of initiative and independent judgement.

This job description is intended to identify the essential functions of a position and should not be interpreted as all-inclusive. The employee may be required to perform or assume additional job‑related responsibilities other than those stated in this job description. Typical duties include:

• Coordinates and processes the weekly electronic check run, ensuring accuracy, proper documentation, and timely disbursement payments.
• Prepares and/or processes payment, cash, purchase, travel, and related vouchers.
• Calculates, prepares, and issues bills, invoices, account statements, and other financial statements according to established procedures.
• Computes, analyzes, prepares, and processes purchase or travel vouchers.
• Assists with tracking invoices to ensure timely payment.
• Performs vendor maintenance, including electronic filing, understanding of 1099 reporting requirements, and maintaining current W‑9 forms and supporting documentation for vendors and contractors.
• Applies knowledge of purchasing and procurement methods, state procurement principles and practices, supply sources, and principles of business administration and accounting.

• Prepares and/or processes general journal entries.
• Classifies, codes, posts, and balances financial accounting documents and records.
• Prepares payment, cash, general journal, and related vouchers.
• Assists with researching and reconciling discrepancies in accounts, bank statements, or appropriation balances, and reports findings.

• Compiles statistical, financial, accounting, or auditing reports and tables related to cash receipts, expenditures, accounts payable and receivable, and profit/loss activity.
• Prepares monthly analyses of fund balances and expenditures.
• Prepares technical reports on estimates, cost data, and budget items, including CDER reporting.

This position has no supervisory responsibilities. This position is responsible to the Accounting Supervisor. Work is performed under close supervision and according to Workforce Solutions procedures and policies.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Knowledge of general office procedures; office protocol, general accounting procedures; spelling, punctuation, grammar, and arithmetic; computers (i.e., MIP Fund Accounting software, Microsoft Office (Word, Excel), and other automated general ledger software application).
• Ability to type 50-60 wpm accurately; compose routine office correspondence, edit and proofread own work; operate a variety of office equipment (i.e., calculator, facsimile, telephone, HP Laser Jet printer); interact with visitors and callers in a professional manner.

Bachelor's degree in the areas of Accounting, Business, or related field or 3 to 5 years related experience and/or training; or equivalent combination of education and experience in the areas of accounting or related field.

Ability to read and comprehend simple instructions, short correspondence, and memorandums. Ability to write simple correspondence. Ability to effectively present information in one‑on‑one and small group situations to customers, clients, and other employees of the organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers of common…