AP Processor

Accounts Payable Processing Clerk

The Accounts Payable Processing Clerk reports to the Accounts Payable Manager and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the Accounts Payable checks for their designated courses. Providing these services in an effective and efficient manner will ensure that the company finances are accurate and up to date, that contractors are paid in a timely and appropriate manner and vendors and suppliers are paid within established time limits.

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

Experience, Education and

Skills Required:

• 1 year of accounts payable or related accounting experience
• Excellent verbal and written communication skills required
• PC Proficiency, Data Entry Skills, General Math Skills
• Experience with invoices coming from multiple locations desired
• Attention to Detail, Thoroughness, Workspace Organization
• Ability to Analyze Information
• Experience with Vendor Relationships
• Must have a great work ethic and attitude.

Essential Responsibilities:

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analysing invoice/expense reports; recording entries.
• Schedules and prepares checks; resolves purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issues stop-payments or purchase order amendments.
• Pays contract labor and employees by receiving and verifying expense reports and preparing checks.
• Maintains historical records by filing documents.
• Protects organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.
• Matching the invoices to the checks; mailing the checks and or sending via Fed Ex.
• Work closely with the accounting and finance team to ensure accurate and timely processing of invoices as well as processing of checks for those bills.
• Assist in audits with providing support for requested invoices and payments
• Filing the invoices that they key in- for matching later.

Physical and Mental Demands:

• Will spend time working at the computer in fulfilling job requirements
• Will spend time on the telephone in fulfilling job requirements
• Multitasking and follow up on issues is necessary

Typical

Working Conditions:

The Accounts Payable Processing Clerk works in an open area with constant interaction among staff. Team environment that requires multi-tasking ability.