Bookkeeper – QuickBooks Desktop​/AP & AR

Overview

Delta Food Supplies is looking for a reliable, organized, hands-on Bookkeeper to manage our day-to-day bookkeeping for a growing food distribution business.

This is not an Accounting Manager or Controller role. We are looking for someone who enjoys doing the daily bookkeeping work: entering bills, invoicing customers, applying payments, reconciling accounts, maintaining clean Quick Books Desktop records, and preparing information for our outside CPA.

The Bookkeeper will work directly with company leadership and our external CPA to keep the company’s books accurate, organized, and ready for reporting and tax preparation.

• Enter and manage vendor bills, customer invoices, payments, credits, and deposits in Quick Books Desktop.
• Handle daily Accounts Payable and Accounts Receivable activities.
• Follow up on unpaid customer invoices and assist with collections tracking.
• Reconcile bank accounts, credit cards, merchant processors, and other financial accounts monthly.
• Maintain accurate customer, vendor, expense, and account records in Quick Books Desktop.
• Prepare routine journal entries for payroll, payroll taxes, employee advances, prepaid expenses, and other standard adjustments.
• Track loan payments, vehicle loans, equipment financing, and lines of credit.
• Maintain simple loan and payment schedules for leadership and the CPA.
• Prepare regular reports including Profit & Loss statements, Balance Sheets, A/R aging, A/P aging, and cash-flow reports.
• Assist with Texas sales-tax reports by gathering and organizing the required information for review.
• Prepare information needed for annual 1099s, insurance audits, Workers’ Compensation audits, and tax preparation.
• Organize receipts, invoices, bank statements, loan documents, and other financial records.
• Work with the outside CPA by providing requested reports, reconciliations, and supporting documents.
• Assist leadership with bookkeeping questions, reporting, and other day-to-day accounting needs.