Accounts Payable Specialist

Accounts Payable Specialist

Employer: DMC
Date Posted: Jul 9th, 2026
Department: Accounting and Finance

As our Accounts Payable Specialist, you'll support the accounts payable function by accurately processing invoices, expense reports, and vendor payments in a timely manner. You'll work closely with the AP Manager, stepping in as backup and helping keep day‑to‑day AP operations running smoothly — including supporting the team as new automation tools are introduced.

• Process invoices and check requests for payment, ensuring proper approval and correct G/L coding
• Process expense reports in compliance with our travel and entertainment (T&E) policy
• Prepare and process vendor payments via check, ACH, and wire transfer; maintain control of check stock
• Report daily cash activity and requirements
• Respond to vendor and internal inquiries on invoice/payment status; research and resolve discrepancies
• Reconcile vendor statements to the AP subledger
• Collect and maintain vendor W‑9 forms; support year‑end 1099 reporting and filing
• Maintain organized, audit‑ready AP files
• Serve as backup for mailroom operations — sorting/distributing mail and packages, and handling postage, shipping, and receiving during staff absences
• Support AP automation initiatives: testing AI‑assisted invoicing tools, documenting current workflows, flagging automation opportunities, and recommending process improvements
• Act as backup to the AP Manager, maintaining working knowledge of all areas of accounts payable

• High school diploma or equivalent
• 4–8 years of accounts payable experience
• Proficiency in Microsoft Word and Excel
• Experience with Oracle a plus
• Strong reconciliation skills and attention to detail
• Clear, professional communication with vendors and internal teams
• Ability to adapt to changing processes and technology, including AP automation tools
• Strong self‑management and time‑management skills; comfortable managing multiple priorities and deadlines