Accounts Payable Manager

We are seeking an analytical, self-motivated professional to oversee our dual-function Payroll and Accounts Payable operations. In this role, you will execute and manage end-to-end payroll processing and full-cycle accounts payable functions. This role requires a meticulous professional adept at managing financial data across multiple corporate divisions, projects, and entities. Previous experience with automated AP workflows and inhouse payroll processing is required.

Sage Intacct experience is highly preferred.

• Oversee weekly payment cycles, which includes reviewing staff-processed payments, conducting final invoice approvals before accounting system integration, and generating AP reports for Controller authorization.
• Execute weekly bank reconciliations, upload Positive Pay files, and resolve any related banking exceptions.
• Set up and maintain new vendor profiles within the accounting software. Process monthly corporate credit card statements and handle highly sensitive or confidential vendor invoices.
• Manage the internal accounts payable communication inbox and drive the annual 1099 tax reporting process.
• Execute bi-weekly payroll operations for a growing team of over 50 employees.
• Handle the digital onboarding of new hires, process employee separations, and configure annual benefit plan updates within the payroll platform.
• Generate and record all payroll-related journal entries and calculate monthly labor allocations across various corporate entities.
• Administer third-party submissions for 401(k), HSA, and FSA programs. Conduct routine reconciliations for insurance and benefit billings.
• Coordinate annual worker's compensation and 401(k) audits, oversee the generation of year-end W-2 forms, and complete mandated U.S. Census Bureau or related compliance surveys
• Serve as the primary point of contact for the payroll department by managing the internal payroll inquiry inbox and processing employee status or benefit adjustments.