Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team and help keep our payables operations organized, accurate, and on schedule. This position is well suited for someone who is dependable, detail-focused, and comfortable managing a busy invoice workflow while maintaining strong vendor relationships. The role works closely with the Accounting Manager and partners across departments to support smooth financial processes and timely payments.

Responsibilities include managing a high volume of supplier invoices, ensuring each transaction is entered correctly and completed within established deadlines. Compare billing documents against purchase orders and receiving records to confirm accuracy before processing. Examine invoices for appropriate authorization and general ledger coding prior to approval. Coordinate recurring payment activity, including check runs, electronic payments, and wire transactions. Review vendor account statements, investigate inconsistencies, and resolve outstanding issues promptly.

Respond to supplier questions about payment status, account balances, and related concerns in a thorough and attentive manner. Maintain complete and accurate vendor files so required records and supporting documentation remain up to date. Support month-end close by preparing accounts payable entries, reconciliations, and related reporting. Prepare and submit sales and use tax filings on a monthly, quarterly, and annual basis across multiple jurisdictions.

Partner with purchasing, receiving, and branch teams to address invoice discrepancies and strengthen compliance with internal controls.