Accounting Coordinator

Overview

The Accounting Coordinator performs reconciliations of health center revenue according to organization policy and department procedures. Ensure deposits are processed timely and accurately matches purchase orders (PO), invoices and packing slips, and inputs vouchers into the Great Plains accounting software platform. Provides support to other members of the Finance team, as required. Supports the organization’s strategic plan and workplace inclusion initiatives.

Meets productivity expectations, follows organization policies, and ensures customer service and compliance standards are maintained. Abides by the organization’s mission in performing job duties. Demonstrates an understanding and commitment to PPGT’s culture of quality, safety and risk awareness.

• Performs deposit reconciliations for health center revenue per organization policy and department procedures.
• Ensures deposits are processed timely and accurately.
• Alerts management of minor discrepancies or when cash handling procedures may differ from policy.
• Informs senior leadership of major discrepancies or serious policy infractions.
• Assists the Purchasing Department with reconciling health center inventories from electronic practice management system (Next Gen) to the general ledger.
• Processes accounts payable for purchase order (PO) related invoices by matching invoices to the PO and receiving documents.
• Assists senior accountant with bank account reconciliations.
• Processes all virtual credit card payments within the department’s established timeline.
• Corresponds with pharmaceutical vendors on issues related to invoicing and payment.
• Prepares the daily Medical Billing deposit, and daily automated clearing house (ACH) deposit report for True bridge
• Prepares daily deposit of any checks related to revenue cycle management.
• Enters health center sales into Great Plains accounting software platform on a monthly basis.
• Supports audit requests for accounting and revenue data and documentation.
• Tactfully enforces cash handling procedures and organization policies.
• Maintains current documented procedures for accounting function in accordance with department policies and practices.
• Produces timely and accurate reports as appropriate.
• Prepares analysis of accounts, as required.
• May assist in the completion of special projects as required.
• Has restricted access to patient private health information and has no reason to view protected health information (PHI). May have access to data that is not considered PHI, such as aggregate numbers.
• Embraces the organization’s ‘In This Together customer service standards and uses them with internal and external customers, every person, every time.
• Duties and responsibilities may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing.

High School diploma or equivalent and 3 years of accounting or bookkeeping experience. An Associate’s degree in Accounting may be substituted for 2 years of accounting experience. A Bachelor’s degree in Accounting may be substituted for 3 years of accounting experience. Must have some Accounting or Bookkeeping experience with a Bachelor’s degree.

Must have excellent computer skills with knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Internet. Must have the willingness and ability to adapt to change including advances or new technology. Must have excellent customer service skills and be committed to providing the highest level of customer satisfaction.

• Must be able to work the organization’s hours of operation.
• Knowledge of accounting theory, principles and practices.
• Possess effective analytical skills.
• Ability to pay attention to detail, to handle a variety of tasks simultaneously and to work under pressure.
• Ability to exercise initiative, sound judgment, and problem solving techniques in the decision-making process.
• Strong organizational skills and ability to multi-task.
• Ability to provide effective, equitable, understandable, and respectful quality care and services that are responsive to the diverse cultural beliefs…