Accounts Payable ​/ Accounts Receivable (AP​/AR) Specialist

Position Title: Accounts Payable / Accounts Receivable (AP/AR) Specialist

Department: Finance

Reports To: Director of Accounting, Rafael Viera

Direct Reports: None

Compensation : $65,000 annual salary paid twice monthly

Schedule :
Weekday shift from 8:30am-5:30pm, adjusted as necessary for night and weekend work based on Broadway Dallas event/meeting programming

Location: Music Hall at Fair Park, Dallas, TX

Remote Work: Flex:
In person at the worksite, with up to 2 days/week remote as assigned by supervisor

Desired

Start Date:

September 21, 2026

Position Summary:

Join a department of dedicated finance and administration professionals who support fellow employees, contractors, vendors, renters, and artists working out of the historic century-old Music Hall at Fair Park. As one of the region’s leading nonprofit arts organizations, each year Broadway Dallas presents approximately 18 weeks of touring Broadway performances and dozens of concert, spoken word, and other events at the Music Hall at Fair Park, and another 2 to 4 weeks of Broadway at the Winspear.

Additionally, Broadway Dallas is proud of its growing education and community work in classrooms and throughout the community in North Texas and beyond.

The AP/AR Specialist is responsible for overseeing and managing the efficient and accurate processing of all accounts payable and accounts receivable transactions within the organization. Responsible for building strong relationships with vendors. Essential in maintaining accurate financial records, crafting and ensuring compliance with company policies and procedures, and maintaining strong relationships with internal stakeholders. Prepares reports and analyses, makes recommendations, drives process improvements, and uses technology to enhance efficiency and accuracy in the payment process.

This position requires regular on-site work in and around the Music Hall at Fair Park. Familiarity with Fair Park and its surrounding neighborhoods is strongly preferred.

Responsibilities include but are not limited to:

• Oversee the end-to-end accounts payable operation, including invoice processing, check requests, payment runs, expense report management, the credit card program, and other cash management activities.
• Work with the Director of Accounting to develop processes and procedures to pay vendors on time, and to reimburse employees on time.
• Enforce accounts payable policies and procedures.
• Ensure all payments are processed accurately, in a timely manner, and in compliance with company policies and regulatory requirements.
• Review, verify, and process vendor invoices for accuracy and proper authorization. Match invoices to contracts and/or purchase orders and resolve discrepancies promptly. Enter invoice data into Avid Invoice and Net Suite as necessary.
• Prepare and process electronic payments (ACH, wire transfers) and checks.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Serve as the primary contact for vendor and internal stakeholder inquiries regarding payments and account status.
• Reconcile vendor statements, resolve outstanding balances or discrepancies, analyze late payments, and assess payment discounts and vendor terms with vendors as needed.
• Manage the company credit card program, including credit card agreements and card issuance, managing credit limits, ensuring users submit timely and supervisors approve supporting documentation, and producing reports.
• Prepare, mail, and file with the Internal Revenue Service (IRS) the 1099 and 1096 tax reports and related documentation for Broadway Dallas and associated business entities.
• Manage escheatment process and submit reports annually to the State of Texas.
• Purge records according to the records management schedule.

• Oversee the end-to-end accounts receivable operation, including monitoring customer accounts for timely payments and following up on overdue invoices through calls, emails, or other written correspondence.
• Work with the Director of Accounting to develop accounts receivable processes and procedures.
• Enforce accounts receivable policies and procedures.
• Ensure all payments…