Staff Accountant

Job Summary:

The Staff Accountant provides day-to-day processing of all accounts payable, accounts receivable, gifts and contribution reporting; and supports month-end close and year-end reporting. The position provides financial data to the Controller which is used for the completion of financial statement preparation and analysis, budget, variance issues, and forecasting.

Essential Functions:

The Staff Accountant consistently performs the following responsibilities:
Accounts Receivables/ Payables

• Ensure timely processing of cash receipts and deposits.
• Post receipts into the General Ledger and follow up on delinquent accounts.
• Route invoices to Department Heads and Directors for approval.
• Record invoices in the General Ledger, schedule payments, and reconcile accounts monthly.
• Run and mail Accounts Payable checks as needed.
• Maintain orderly financial records.

• Prepare journal entries including entries to record payroll, benefit allocation, investments, petty cash, pledges and reconcile monthly.
• Reconcile tuition and fee receivables and contributions to the general ledger monthly.
• Record donations and restricted gifts, and track expenses from restricted donations; reconcile with the Advancement Office monthly.

• Assist Controller with preparation of audit schedules.
• Assist Controller with preparation of final financial statements and footnotes to financial statements.
• Assist Controller with preparation of schedules for auditors for the year-end tax return.

• Accountable for petty cash/reconciliation
• Oversee credit card management function for the School, including ensuring proper coding, receipt, and approvals via Ramp.
• Enter cash donations.
• Prepare bank deposits.

• Bachelor’s degree in accounting and five (5) years of experience following GAAP-based accounting principles.
• Previous work experience in multi-tasking positions including handling operational and accounting-oriented duties and responsibilities.
• Three (3) years of experience in Quick Books and MS Excel.
• Maintain the highest level of confidentiality in all matters relating to staff, students and families.
• Work effectively with a service-oriented attitude in a busy office setting subject to frequent interruptions.
• Exceptional attention to detail and follow-up skills.
• Ability to prioritize, organize, research and solve problems.
• Multi-task with the ability to adapt quickly to changing situations.

Specific Requirements Include:

• Exercise diplomacy and tact and maintain a high level of professionalism.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships.

• A growing relationship with Jesus Christ.
• A full and unreserved support of the School’s Statement of Faith and Statement of Beliefs.
• Willingness and ability to support the vision, mission, critical issues, and core values of the School.
• Ability and commitment to work occasional weekend and evening hours as needed.