Bookkeeper​/Finance Administrator

Job Title: Bookkeeper / Finance Administrator

At Cog Novum, our mission is to construct the physical framework essential for the technology of tomorrow. We are dedicated to developing, owning, and operating state-of-the-art data centers specifically designed to support the demanding workloads of artificial intelligence. By employing the most advanced cooling systems, including immersion cooling, we enable our customers to deploy cutting‑edge hardware that traditional data centers cannot accommodate.

Our goal is to create an environment where innovation thrives, empowering our customers to push the boundaries of technological advancement.

Cog Novum is seeking a Bookkeeper to maintain accurate day-to-day financial records as we grow our portfolio of mission‑critical data centers. This is a hands‑on role responsible for keeping our books current, organized, and audit ready.

The Bookkeeper will work to manage accounts payable, accounts receivable, reconciliations, and routine financial record‑keeping along with room to grow into additional responsibilities for invoicing, budgeting and capital planning. This role is well suited to a detail‑oriented professional who takes pride in clean, accurate books.

• Record day-to-day financial transactions, including accounts payable, accounts receivable, and general ledger entries.
• Enter and code vendor bills, employee expense reports, and payment runs accurately and on schedule.
• Maintain organized, up-to-date financial records, invoices, and supporting documentation.
• Post journal entries for routine and recurring transactions.
• Keep the chart of accounts and cost center coding consistent and accurate.

• Perform monthly reconciliations, including:
  • Bank accounts
    : matching transactions and resolving discrepancies.
  • Credit cards
    : reviewing statements and confirming receipts and coding.
  • Vendor statements
    : verifying balances and identifying open items.
• Flag unusual transactions, discrepancies, or missing documentation for review.
• Support month-end and year-end close by preparing schedules and account detail as requested.
• Compare actual financial performance against budget and flag material variances for review.

• Prepare and issue customer invoices accurately and in accordance with customer agreements and billing schedules.
• Verify billing information, including contracted rates, services provided, usage, and applicable pass-through costs.
• Ensure invoices are properly coded and recorded in the accounting/ERP system.
• Resolve billing queries and follow‑up on overdue customer balances.

• Process vendor invoices and ensure proper coding, approval routing, and timely payment.
• Set up new vendors and maintain W-9 and 1099 records.
• Follow up on outstanding vendor balances as needed.

• Assist with payroll‑related data entry and coordination with the payroll provider.
• Track and reconcile employee expense reimbursements and company credit card activity.
• Assist with sales tax and other routine filings as directed.
• Identify opportunities to improve accuracy, efficiency, and organization of bookkeeping processes.

• Assist with preparing the annual operating budget, including revenue, operating expenses, and other financial assumptions.
• Work with department and operational teams to gather budget inputs and supporting assumptions.
• Assist with developing the annual capital expenditure plan, including proposed projects, expected costs, and anticipated timing.

• Approximately 1+ years of bookkeeping or accounting experience preferred; recent graduates with relevant experience are also encouraged to apply.
• Strong…