Accounts Payable Coordinator

Job Summary: The Accounts Payable Coordinator is responsible for overseeing supplier onboarding and maintenance, vendor payment programs, expense report administration, 1099 compliance, supplier payment issue resolution, and Accounts Payable quality and compliance activities. This role serves as the primary liaison for supplier-related matters, supports process improvement initiatives, and assists in maintaining efficient Accounts Payable operations. Reports directly to the Accounts Payable Supervisor and supports the mission, vision, values, and strategic goals of Methodist Health System.

Hours of Work : 40

Days Of Week : 5

Work Shift :

Job Description : The Accounts Payable Coordinator is responsible for overseeing supplier onboarding and maintenance, vendor payment programs, expense report administration, 1099 compliance, supplier payment issue resolution, and Accounts Payable quality and compliance activities. This role serves as the primary liaison for supplier-related matters, supports process improvement initiatives, and assists in maintaining efficient Accounts Payable operations. Reports directly to the Accounts Payable Supervisor and supports the mission, vision, values, and strategic goals of Methodist Health System.

Your

Job Requirements:

College degree preferred, or equivalent years of relative work experience

Your

Job Responsibilities:

• Manage supplier onboarding and supplier maintenance activities, ensuring accurate and compliant supplier records.
• Develop and maintain procedures for vendor payment alternatives, including Commercial Credit Card, Purchasing Card, ACH, and SUA payment methods.
• Oversee corporate credit card and purchasing card programs, including card issuance, maintenance, reconciliation support, policy compliance, and employee expense report administration.
• Assist management in developing 1099 reporting procedures, validating 1099 suppliers, and supporting annual reporting requirements.
• Review and resolve denied invoices, invoices on hold, payment exceptions, stale-dated checks, and other supplier payment issues.
• Perform audits of supplier records, payment activity, and Accounts Payable processes to ensure compliance with internal controls and departmental standards.
• Prepare and analyze supplier, payment, and operational reports, identifying trends, issues, and opportunities for improvement and reporting findings to the Accounts Payable Supervisor.
• Support maintenance of desktop procedures to ensure current processes are accurately documented and followed.
• Demonstrate strong analytical and problem-solving skills, with the ability to identify process inefficiencies and recommend effective solutions to Accounts Payable Supervisor.
• Work collaboratively with cross-functional business partners to support Accounts Payable operations and departmental goals.
• Other duties as assigned.

Physical Demands and Work Environment: In this highly visible, fast-paced, and collaborative position, you'll work closely with suppliers, internal departments, and Accounts Payable team members to support efficient payment operations and supplier services. The Accounts Payable Coordinator reports directly to the Accounts Payable Supervisor and is responsible for supporting supplier onboarding and maintenance, vendor payment programs, expense report administration, 1099 compliance, payment issue resolution, and related Accounts Payable processes.

This role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a high level of customer service.

Related Work Experience and Other

Skills:

• Minimum of 4 years of experience in Accounts Payable, supplier management, financial operations, or a related field.
• Strong customer service skills with the ability to build and maintain positive supplier and internal stakeholder relationships.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities with the capability to research, evaluate, and resolve payment and supplier-related issues.
• Demonstrated attention to detail and commitment to data accuracy.
• Effective organizational and time management skills with the ability to manage competing priorities and meet deadlines.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Self-motivated with the ability to work independently and collaboratively within a team environment.
• Active listener who can effectively gather information, understand…