Office Coordinator

Key Responsibilities

Office & Administrative Support

* Provide day-to-day administrative support including answering phones, printing documents, managing calendars, and handling mail, packages, shipping, and couriers.

* Serve as a point of contact for internal staff, visitors, vendors, and external partners with a high level of professionalism and service.

* Assist with document preparation, contract drafting, filing, and general administrative tasks across multiple practice areas.

* Handle expense reimbursements, travel logistics, and ad hoc administrative support for senior management.

Office Operations & Coordination

* Support the Office Manager with scheduling and coordinating office meetings, internal/external events, social gatherings, and studio functions.

* Coordinate logistics for Lunch & Learns, including scheduling, room setup, and vendor/representative coordination.

* Order and manage office supplies, groceries, stationery, and personal care items; ensure kitchens are clean, stocked, and organized.

* Maintain a professional appearance of reception areas, conference rooms, and common spaces.

* Act as liaison to Building Management and Parking services.

Resource & Facility Management

* Organize and maintain the Resource Library, ensuring materials and samples are stocked and up to date.

* Assist with office furniture setup, event layouts, and office tours as needed.

Additional Duties

* Support internal initiatives, special projects, and other administrative tasks as assigned.

* Adapt to changing priorities and provide flexible support to meet studio needs.

Qualifications

Education & Experience

* 1-3+ years of relevant administrative or office coordination experience.

* Professional licensure not required.

Skills & Proficiencies

* Strong verbal, written, organizational, and interpersonal communication skills.

* Excellent attention to detail with strong time-management and multitasking abilities.

* Ability to work independently, execute tasks efficiently, and learn quickly.

* High service orientation with a flexible, proactive, and collaborative mindset.

Software

* Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

* Familiarity with Deltek Vision preferred.

* Equal Employment Opportunity Statement

Perkins&Will has established and adopted an Equal Employment Opportunity Employment policy ("EEO"), which is part of the Company's Human Resources Policy. The purpose of this EEO policy is to ensure that all employment decisions are made on a non-discriminatory basis, and without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity or expression, gender reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law.

In some cases, local laws and regulations may provide greater protections than those outlined here and employees will be covered by the laws of their local jurisdiction.

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