Operations Coordinator

HPA Design Group is the award-winning Interior Design firm of Humphreys & Partners.

Our Design Group’s 25-year history of commitment to innovation and dedication to creating a collaborative culture has propelled us to become one of the country’s most sought-after Interior Design firms.

Position Description:

We are currently seeking a motivated and well-spoken Office Coordinator for our Dallas, TX office. The Office Coordinator will be responsible for overseeing daily operations of the Dallas office while utilizing their communication skills for researching and cultivating new leads to support the Business Development team.

Responsibilities:

• Serve as the receptionist, greeting all visitors in accordance with company protocols, maintaining staff and visitor logs, and answering/directing incoming calls
• Handle incoming and outgoing mail/shipments/deliveries
• Assist the Business Development team through parent companies’ inbound, organic lead follow-up and outbound outreach through emails and phone calls to said, prospective clients.
• Communicating with the Business Development team to identify viable leads, prospects and opportunities.
• Initial outreach to target clients, which may include making outbound calls or emails and following up in a consistent and organized manner.
• Schedule vendor presentations for Dallas, Orange County, and Orlando offices
• Schedule conference rooms and order lunch for company meetings
• Organize, clean, and update materials library
• Order office supplies
• Maintain company calendar and directory
• Maintain professional attitude and handle sensitive information in a confidential manner
• Contribute to team effort by accomplishing related results as needed
• Accept other responsibilities as needed to meet company objectives and goals

More about you:

• High school diploma or equivalent
• Minimum of 3 years of experience in an administrative support role
• Must be able to work Monday through Friday. In office Monday through Wednesday and Friday, remote on Thursday. Hours are 8:00-5:30pm M-TH and F 8:00am-2:00pm.
• Proficient in MS Office:
  Outlook, Word, Excel and Power Point
• Excellent communication skills with experience of multi-line systems
• Ability to effectively organize and manage workload and priorities in a fast-paced environment
• Attention to detail and problem-solving skills
• Excellent organizational skills
• Professional personal presentation

Why apply?

• You are passionate about multifamily interior design and architecture
• You want to be challenged in new and exciting ways that help you grow professionally
• Salary and bonus commensurate with experience and your contribution to the company’s success
• 401k and comprehensive medical, dental, and vision policies
• Give back to the community with HPAD Cares, and be involved with our wide variety of philanthropic partners
• And much more…

Location:

Dallas (this position reports to the office four (4) days/week with one (1) remote day).

Status:
Full time

FLSA:
Non-exempt, this position is hourly and is eligible for overtime + commission opportunity

Physical:
This position regularly requires telephone handling and moving about the facility.

Sponsorship:
Not available for this position.

We hire great people from a wide variety of backgrounds because we know a diverse and inclusive workplace makes our company stronger. We are an equal opportunity employer and welcome people of all backgrounds, experiences, abilities, and perspectives to join us in creating great architecture.