Admin Assistant​/Secretary II Administrative & Clerical - Analysts

Admin Assistant / Secretary II (3499-1) - Administrative & Clerical

Job , Gary Works, Pennsylvania. Job Type: Contract. Added - 01/30/26

A client of Innova Solutions is immediately hiring for a Secretary II
.

Position type: Full-time, Contract.

Duration: 12 months with possible extension.

Location: Gary, IN.

• Be the go‑to support partner for department leaders and teams, ensuring smooth daily operations.
• Create polished correspondence, reports, presentations, meeting minutes, and internal communications.
• Manage calendars, schedules, and meeting logistics—including room bookings, conference calls, and visitor coordination.
• Handle internal and external communications via phone, email, and system‑based requests with professionalism and responsiveness.
• Maintain accurate data entry across databases, logs, and records with a sharp eye for detail.

• Support purchasing and procurement activities by tracking requisitions, coordinating with vendors, and confirming deliveries.
• Assist with timekeeping, labor entry, and payroll adjustments using internal systems such as SAP or proprietary tools.
• Process work orders, maintenance requests, and operational documentation efficiently.
• Coordinate travel plans, expense reports, and reimbursements for staff.
• Maintain organized digital and physical filing systems in line with audit and compliance standards.

• Ensure operational, environmental, and safety documentation is accurate, complete, and up to date.
• Adhere to corporate document control and record‑retention policies.
• Provide support during audits and assist with regulatory documentation when needed.

• Work closely with plant leadership, engineers, supervisors, maintenance teams, and corporate partners.
• Act as a communication bridge across departments to ensure clarity and alignment.
• Support onboarding and training logistics for new employees and contractors.

• 3–5 years of experience in administrative, clerical, or office support roles—ideally within industrial, manufacturing, construction, or corporate environments.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Exceptional organizational abilities with meticulous attention to detail.
• Proven discretion in handling confidential information.
• Ability to juggle multiple priorities and adapt in a fast‑changing environment.
• Comfort working in or around large industrial facilities.

• Experience supporting operations in manufacturing, steel, or heavy industrial settings.
• Hands‑on experience with systems such as SAP, Ariba, Oracle, or similar enterprise platforms.
• Familiarity with scheduling tools, payroll/timekeeping systems, or maintenance management software.
• Knowledge of safety procedures and documentation standards in industrial environments.

• Self‑motivated, dependable, and proactive.
• Highly detail‑oriented with a commitment to accuracy.
• Flexible and responsive to shifting priorities and urgent needs.
• Strong interpersonal skills with a customer‑service mindset.
• A problem solver who anticipates needs and takes initiative to resolve issues.

Qualified candidates should APPLY NOW for immediate consideration!

This position is only open to applicants who can be engaged on a W‑2 basis.

Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines.
ASK ME HOW.

Thank you!

Himanshu Kumar

himan

Pay Range*: $22.00 - $25 per hour

* Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits (based on eligibility) that include the following:
Medical & pharmacy…