Administrative Assistant

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About Bonton Farms

Bonton Farms is a mission-driven nonprofit dedicated to disrupting cycles of poverty through food, community, and economic opportunity. Our work centers dignity, access, and long-term sustainability, serving as a cornerstone for community transformation in South Dallas.

Position Summary

The Administrative Assistant provides high-level administrative and operational support to executive leadership and cross-functional teams. This role is critical to ensuring the smooth day-to-day functioning of the organization by managing schedules, coordinating communications, maintaining records, and supporting internal processes. The ideal candidate is highly organized, detail-oriented, discreet, and comfortable supporting senior leadership in a fast-paced, mission-focused environment.



Key Responsibilities


Executive & Administrative Support

• Provide direct administrative support to executive leadership, including calendar management, meeting coordination, and travel logistics.
• Prepare agendas, take meeting notes, and track follow-up action items.
• Draft, proofread, and format correspondence, reports, and internal documents.
• Manage confidential and sensitive information with professionalism and discretion.

Office & Operational Support

• Serve as a central point of contact for internal staff, external partners, and visitors.
• Coordinate office operations, including supplies, mail, filing systems, and shared calendars.
• Support onboarding and offboarding logistics in coordination with HR (paperwork, scheduling, access coordination).
• Assist with tracking deadlines, deliverables, and administrative workflows across departments.

Communication & Coordination

• Support internal communication efforts by coordinating meetings, schedules, and shared resources.
• Assist in organizing events, leadership meetings, trainings, and community engagements.
• Maintain accurate records, databases, and document management systems.

General Support

• Provide ad-hoc administrative support to leadership and teams as needed.
• Assist with basic data entry, reporting, and document tracking.
• Support continuous improvement of administrative processes and systems.

Qualifications


Required

• High school diploma or equivalent required; associate’s degree or higher preferred.
• 3+ years of administrative or executive support experience.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• High level of professionalism, discretion, and emotional intelligence.
• Proficiency in Microsoft Office and/or Google Workspace (Outlook/Gmail, Word/Docs, Excel/Sheets, Calendars).
• Excellent written and verbal communication skills.

Preferred

• Experience supporting executive-level leaders.
• Prior experience in a nonprofit, mission-driven, or community-based organization.
• Familiarity with HR, payroll, or basic accounting support.
• Experience working in fast-paced or evolving organizational environments.

Core Competencies

• Attention to detail
• Confidentiality & trust
• Initiative & follow-through
• Adaptability
• Strong interpersonal skills
• Alignment with mission and values