Senior Administrative Associate

Overview

Title: Senior Administrative Associate

Employee Classification: Senior Administrative Assoc

Campus: University of North Texas – Dallas

Division: DAL-Academic Aff & Stdnt Success

Sub Division-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary: 37500.00

FTE: 1.000000

The Senior Administrative Associate is responsible for providing administrative support in order to ensure that customer service is provided in an effective and efficient manner. This position is responsible for receptionist duties which includes welcoming and directing visitors (e.g. students, faculty, staff, attorneys and judges, donors, university officials, elected officials, and others) by greeting them in person or on the telephone, and for answering or referring inquiries.

Responsible for routine administrative support that includes inventory, developing/creating correspondence, account reconciliation, event scheduling, purchasing, data collection, meeting logistics and travel vouchers. Position duties require some independent judgment and decision-making; resolves routine questions where problems have occurred before and their solutions generally are familiar; and refers more complex issues to higher levels.

High School diploma or GED equivalent three (3) years of general office or clerical experience; or any equivalent combination of education, training, and experience.

• Basic MS Office skills.
• Ability to problem solve and make decisions.
• Ability to effectively communicate.
• Knowledge of policies, practices, procedures, and terminology of assigned function.
• Skill in composing routine letters and preparing reports.
• Skill in recording and compiling material for reports.

The preferred candidate will possess the following additional qualifications:

• 5 years of progressively responsible office administration experience.
• Previous University/College Office Administration experience.
• Exceptional Customer service skills Considerable knowledge of university policies and procedures related to functional area (or ability to rapidly assimilate).
• Strong problem solving skills Ability to communicate effectively with diverse populations verbally and in writing.
• Ability to develop and maintain effective working relationships.
• Ability to work independently.
• Knowledge of safety and security precautions appropriate to work performed.

Job Duties

• Answers, directs, and relays telephone, fax, and email messages, creates and maintains department filing system.
• Monitors and maintains adequate levels of office supplies and recruitment materials. Monitors and executes expenditures within budgets.
• Prepares travel vouchers for the Associate Dean.
• Provides reference materials to interested visitors and responds to public inquiries.
• Serves as a backup to other Administrative Personnel.
• Follows appropriate safety procedures and security measures related to work performed.
• Understands and follows rules regarding principles of confidentiality relating to all office and student matters.
• Provides input and administrative support for proposed programs and operational changes.
• Assists with creation and maintaining filing systems.

• Communicating with others to exchange information.

• No adverse environmental conditions expected.

8:30 am – 5:30 pm

No

This is a Security Sensitive Position.

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

For information regarding our Benefits, .

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent — discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities.

UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.