Advancement Coordinator & Marketing Communications Specialist

Northwood School is seeking a highly organized, detail-oriented Advancement Coordinator & Marketing Communications Specialist. This 12-month position supports the Advancement Office through database management, donor relations, marketing, event support, and administrative coordination.

Database Management & Donor Relations:

• Maintain the school’s Blackbaud Raiser’s Edge NXT database with accurate constituent information.
• Process charitable gifts; generate timely acknowledgment letters and tax receipts.
• Track campaigns, funds, appeals, and event attendance.
• Conduct prospect research and segmentation.
• Handle confidential information with discretion.

Financial Tracking & Reporting:

• Prepare weekly comparison reports on financials, participation, and donor-retention for the annual and Capital funds.
• Assist with reconciliation between Advancement and Business Office.
• Provide monthly, year-end, and audit-related reports.

Marketing & Communications:

• Create content for newsletters, donor communications, and event promotions.
• Support social media strategy for advancement and alumni engagement.
• Assist with website updates and digital storytelling.
• Ensure brand consistency across advancement materials.

Office Administration & Coordination:

• Provide administrative support including scheduling, mailings, and recordkeeping.
• Prepare reports, correspondence, and presentations.
• Maintain project timelines and internal calendars.
• Support internal Advancement Committee meetings by taking minutes.

• Experience in independent schools or nonprofit advancement preferred.
• Proficiency with Blackbaud Raiser’s Edge NXT required.
• Strong proficiency with Microsoft Word, Excel, Outlook.
• Excellent written, verbal, and interpersonal skills.
• Strong organizational skills; ability to multitask.
• Ability to maintain confidentiality and exercise sound judgment.
• Comfort interacting with diverse populations.
• Familiarity with social media platforms.
• Bachelor’s degree preferred.
• Ability to work occasional evenings and weekends.

• Commitment to Northwood School’s mission and values.
• Appreciation for working with students.
• Cultural competence and inclusive mindset.
• Professionalism, integrity, and positive attitude.

Submit a cover letter, resume, and three references to: headmast