Admin Assistant Oncor Electric Delivery : Texas Category: Administrative​/Clerical

Summary

The Administrative Assistant I position is responsible for providing administrative and clerical support to ensure the efficient, timely, and accurate processing of records and reports as well as other administrative functions and activities that are needed within the organization.

This is an on-site position is based out of our Lake Dallas Service Center.

• Provides secretarial and administrative support for multiple managers, and their staff
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
• Generates correspondence such as letters and memos with general direction
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required
• Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time
• Coordinates travel arrangements, orders and stocks office supplies for several groups
• Provides assistance to other administrative assistants within the organization and the executive offices when requested
• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately
• Coordinates and organizes meetings and other department activities
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
• Participates in various special projects assigned by the manager
• Support and participate in the organization's safety and diversity programs as well as other initiatives
• Assist with storm restoration activities
• Work overtime as required to meet organizational workloads or system restoration activities

• Ability to communicate directly, specifically, and constructively, both verbally and in writing
• Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook
• Demonstrated ability to interface effectively with all levels of employees
• Ability to handle confidential and sensitive issues
• Expertise in managing general office administration such as calendar management, making travel arrangements, coordinating meetings, conferences, and employee functions
• Capacity to multitask supported with ability to set priorities and execute judgment

• High School diploma, GED, or equivalent required
• 3 or more years of professional secretarial or administrative support experience is required

• Requires minimal supervision
• Strives for accuracy
• Proactive team player
• Communicates well with team and stakeholders
• Represents Oncor in a positive manner
• Knowledge of company operations, policies, and procedures