Operations, Events & Volunteer Coordinator

The John Bunker Sands Wetland Center is a nature center in Combine, Texas, outside of Dallas. Our primary mission is educating the public about water, wetlands, and wildlife and the need to conserve these essential resources. Our environmental education programs use the East Fork Water Reuse Project, a 2,000-acre wetland that supplies drinking water to area residents & a habitat for wildlife.

We offer education classes for k-12 students, nature seminars, bird walks, boardwalk tours, scouting programs, and special events focused on the natural world, emphasizing activities for families. The Center’s miles of trails allow visitors and members of all ages to immerse themselves in a biologically diverse habitat hosting 300 species of birds, including bald eagles and scores of native mammals, insects, amphibians, and reptiles.

The Operations, Events & Volunteer Coordinator ensures the smooth day-to-day operations of the John Bunker Sands Wetland Center by managing administrative systems, facilities, events logistics, and volunteer coordination. This role serves as the organizational backbone of the Wetland Center, supporting education, conservation, and public engagement. The coordinator works closely with the Executive Director and program staff to maintain operational readiness while supporting a welcoming and well‑run visitor experience.

This position is full time, Tuesday – Friday, 8:00 am – 4:00 pm and Saturday, 7:00 am – 4:00 pm, with occasional evenings.

• Ensure the Center is open, operational, and visitor‑ready during scheduled hours.
• Coordinate facility readiness, maintenance, and vendor services in collaboration with the North Texas Municipal Water District.
• Maintain relationships with contractors for cleaning, waste removal, HVAC, plumbing, septic, phone systems, fire alarms, and security systems.
• Maintain up‑to‑date emergency procedures, contacts, and documentation; support quarterly staff refreshers.
• Assess, purchase, and track operational supplies and equipment in alignment with approved budgets.
• Maintain protocols for Center technology, equipment use, and shared systems.

• Oversee front desk operations and visitor flow, including greeting guests and providing Wetland Center orientation.
• Maintain Wetland Center Nature Store operations including inventory tracking, pricing and sales reporting.
• Manage membership systems and records, ensuring accurate data collection and quarterly acknowledgements.
• Maintain accurate “master lists” of contacts (visitor, members, donors, teachers) in coordination with the Executive Director.
• Maintain secure documentation of system access and passwords in accordance with organizational protocols.

• Coordinate logistics for all Wetland Center events, including public programs, rentals and fundraising events.
• Develop and maintain event timelines, checklists, run‑of‑show documents, and supply needs.
• Coordinate vendors, rentals, permits, and onsite setup/breakdown.

• Assist the Executive Director with event logistics related to the annual fundraiser and other donor events.
• Manage volunteer and steward onboarding systems, including paperwork, background checks and compliance.
• Maintain volunteer databases, schedules and hour tracking for reporting purposes.
• Coordinate volunteer assignments for front desk coverage, events and stewardship activities.
• Support volunteer communications and scheduling logistics.
• Collaborate with education and conservation staff to ensure volunteers are prepared for assigned roles.

• Process invoices, expense reports, deposits and reconciliations.
• Maintain accurate financial records and receipts in accordance with accounting protocols.
• Prepare monthly credit card and expense reports.
• Support tracking of restricted funds and documentation for transfers.

• Strong organizational and systems‑management skills, including scheduling, documentation, recordkeeping, and the ability to manage multiple priorities with accuracy and attention to detail.
• Exp…