Front Desk Coordinator

Whitley Penn, a leading CPA and Consulting firm, is looking for a Front Desk Coordinator to join our team in Dallas. The Front Desk Coordinator performs general and administrative tasks to ensure the successful daily operations of the office. The expected hours for the position are 7:45am – 5:00pm with additional hours as required, Monday to Friday.

Whitley Penn has become one of the most distinguished and fastest growing public accounting firms by providing exceptional service that reaches far beyond traditional accounting. We believe in working in collaborative teams with an emphasis on an open-door policy and encouraging entrepreneurial thinking. We learn, innovate, and succeed by sharing knowledge, embracing diversity, and working together. We are all part of the same family and each person matters.

We are more than just a job.

• Welcome clients and guests professionally and cheerfully
• Manage and direct incoming calls
• Maintain conference room neatness and general office organization
• Monitor conference room schedule and assist with scheduling and room preparation, as needed
• Place orders for office supplies
• Coordinate outgoing Fed Ex and courier packages
• Inter-office mail preparation and documentation management
• Assist with incoming/outgoing mail
• Coordination of monthly birthday celebration, including ordering treats for the office
• Order and set-up/clean-up lunch for working lunch meetings
• Miscellaneous copying and faxing
• Guest parking validation
• Assist with special projects and other various duties, assigned

• The work is typically performed in an office environment, which requires normal safety precautions; work may require some physical effort in the handling of light materials, boxes or equipment.
• Regular, physical, and predictable on-site job attendance.
• Must be able to lift or move up to 30 lbs.

• Minimum 2 years of experience with front office/administration
• Proficiency with Microsoft Office – Outlook, Word and Excel;
  PowerPoint is a plus
• Must be organized with strong attention to detail
• Must have the ability to multitask
• Professional appearance and demeanor with a positive attitude
• Must be prompt, dependable and reliable

• Firm Paid Medical Insurance (Employee Only Coverage on 2 of 3 plans)
• Voluntary Dental and Vision Insurance
• Generous PTO for Non-Exempt Team Members
• Paid Parental Leave
• 401(k)
• Discretionary Bonus Program
• Health & Wellness Program
• Pet Insurance

Whitley Penn is proud to be an equal opportunity workplace. We recruit, employ, train, compensate, and promote without regard to on age, race, creed, gender, color, religion, national origin, sexual orientation, gender identity, veteran status, disability or any other basis protected by applicable federal, state, or local law. Whitley Penn is a participant in E-Verify please follow the link to review disclosure notifications:  All employment is decided on the basis of qualifications, merit, and business need.