Commercial Property Insurance Administrative Assistant

Overview

The Commercial Property Insurance Administrative Assistant is instrumental in providing essential support to the management team. The ideal candidate will have a solid understanding of property and casualty insurance, claims processes, and compliance requirements specific to court-appointed receiverships. We are also looking for candidates that are highly organized, detail-oriented, and possess excellent interpersonal skills.

• Oversee and coordinate all insurance matters for a portfolio of court-appointed receivership and management properties.
• Assist in the creation and presentation of insurance reporting for receivership teams, clients, and legal counsel.
• Ensure all assets have adequate and compliant property, liability, and specialty insurance coverage in place from the moment of receivership appointment.
• Maintain a central insurance database for all receivership assets, including policy documentation, expiration dates, premium tracking, and carrier contact information.
• Maintain accurate and organized filing systems for both physical and electronic documents.
• Track policy renewal dates and ensure timely renewal, replacement, or placement of policies.
• Compose and edit correspondence, including letters, emails and reports, ensuring clear and concise communication.
• Provide general administrative support, including answering phones, scheduling meetings and managing calendars.
• Contribute to team and departmental goals as assigned.

• High School Diploma or General Education Degree (GED) required.
• Associates Degree or higher preferred.
• 2+ years of office administration experience required.
• Experience working with insurance brokers, underwriters, and claims adjusters.
• Strong knowledge of property and casualty insurance, including general liability, property, flood, windstorm, builder’s risk, and umbrella policies.
• Highly detail-oriented with excellent organizational and recordkeeping skills.
• Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, vendors, and supervisors.
• Ability to effectively present information to small or large groups.
• Intermediate to advanced skills with Microsoft Office Suite required.
• Strong interpersonal and problem solving skills.