Administrative Assistant

Job Opportunities

Administrative Assistant

Administrative - Dallas, TX

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion.

McCarthy's reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our core values of:
Genuine. We, Not I. All In.

How do McCarthy partners define our culture?

* We Live Our Core Values:
We do whatever it takes to deliver on our promises with honesty and integrity.

* We are Employee Owned:
We are personally invested in building the things people need in our communities.

* We Feel Like a Family:
We value genuine connections and help each other succeed in an inclusive environment.

* We are Builders:
We respect the work we do and everyone who helps make it happen safely.

POSITION SUMMARY

McCarthy is seeking an Administrative Assistant based out of the organization's Southern Office in Dallas, TX. This position provides administrative support to the Southern Region.

RESPONSIBILITIES

* Book travel for leadership in Concur, often with complex itineraries, last-minute changes, and multiple stakeholders.

* Prepare and submit expense reports for leadership in Concur, ensuring accuracy, timeliness, and compliance.

* Finalize and approve invoices in CMiC.

* Submit and approve time sheets in Replicon.

* Handle confidential information with discretion and sound judgment.

* Perform other administrative duties as assigned to keep the office running smoothly and efficiently.

Front Desk & Client Experience

* Help support the front desk:

* Greet visitors, clients, and partners with a warm, professional presence.

* Answer the phone and route calls appropriately.

* Check mail, manage shipping, and coordinate deliveries.

* Create and update partner badges and toll tag documents, etc.

* Partner with the current receptionist to "divide and conquer" so service coverage is strong and consistent - no one person is at the front full time.

Events, Meetings & Office Experience

* Help facilitate in-office and external events for departments.

* Coordinate event logistics including:

* BEO contracts, dinner reservations, room blocks, and car services.

* Ordering catering and creating a welcoming experience for occasions such as in-office events, celebrations, trainings, and leadership meetings.

* Help with external offsites such as Seminar, Shareholders, Huddles, and leadership events.

* Send out office emails and invites for upcoming events, meetings, and notices.

* Work alongside building management, submitting and tracking office tickets to ensure a safe, functional, and well-maintained workplace.

Culture, Communication & Ownership Mindset

* Bring a service-first mindset to every interaction - internal partners, clients, visitors, and vendors.

* Anticipate needs ahead of time and offer solutions before issues arise.

* Navigate a wide range of tasks and shift priorities with:

* A can-do, solutions-oriented attitude (no task too small, no challenge too big).

* Calm under pressure and a professional demeanor when things get busy.

* Model our ownership culture - acting as if you "own the place" by:

* Caring about the details.

* Protecting our brand and relationships.

* Helping the entire team be more effective and efficient

QUALIFICATIONS

* 1-3 years of administrative experience

* Education

* High school diploma or equivalent required; associate or bachelor's degree preferred.

* Technical Skills

* Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

* Proven experience in office administration.

* Experience with tools such as Concur, CMiC, and Replicon preferred (or ability to learn quickly).

* Professional Skills & Experience

* Excellent written and verbal communication skills.

* Strong organizational and time-management abilities; able to manage multiple priorities and deadlines.

* Demonstrated ability to multitask and pivot quickly as needs change throughout the day.

* Attention to detail and strong problem-solving skills.

* Mindset & Culture Fit

* Professional demeanor and positive attitude - a real team player who brings energy to the office.

* Comfortable handling a broad range of responsibilities - from front desk coverage and greeting clients/partners to event logistics, travel, and expenses.

* Proactive thinker who can see around corners, anticipate needs, and take initiative without waiting to be asked.

* Thrives in a fast-paced, team-oriented, owner-minded…