Administrative Assistant Job Dallas area,Texas USA,Administrative/Clerical

Job Description

Johnson Service Group (JSG) is actively seeking Administrative Assistant with 5 years of experience for an assignment in Dallas, TX.

Job Description:

Perform a variety of routine clerical and administrative support duties, for example, type correspondence, memoranda, reports, presentations, and related materials, make photocopies, mail letters, documents, and packages, and assist in administering the day-to-day functions of projects, programs, and processes within assigned area
Screen incoming telephone calls and visitors and make appropriate referrals Receive, sort, and distribute incoming mail, interoffice mail, and pay checks
Respond to inquiries concerning departmental operations and established policies and procedures or refer to appropriate personnel
Schedule and maintain calendar of appointments, meetings, and due dates for other employees
Establish and maintain alphabetical, numerical, and/or subject files
Liaison with internal/external customers regarding administrative issues related to purchasing, personnel, facilities, and operations
Enter/update, manipulate, and query data contained in a computerized database or mainframe, which includes printing requested reports according to a specified format
Schedule and coordinate business travel for other employees (make reservations for air travel, car rentals, overnight accommodations, and other related travel arrangements)
Audit, submit, and track expense reports, purchase orders, receipts/invoices, overtime hours, and time card approval for assigned area as directed
Plan and coordinate logistics (business luncheons, employee training, birthdays, and retirement parties) for immediate area of assigned department or cost center by making necessary arrangements
Initiate calls and expedite service requests to Facilities, Security, and BTS
Maintain operational inventory of office supplies and/or manage petty cash
May perform routine maintenance on office equipment (changing toner cartridges in printers and copy machines)

Requirements:

Minimum 5 years of experience providing administrative or clerical support to a business unit
Have Technical or Vocational Training in office administration or a related field
Proficient in Microsoft Office Suite
Proficiency in an organizational chart program (preferred)
Have SAP experience (preferred)

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.


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