Junior Administrative Assistant; Construction Project

Job Role

The Administrative Assistant will provide comprehensive office and administrative support to construction project teams. This role serves as a central coordination point between internal teams, contractors, vendors, and clients, handling documentation, scheduling, reporting, and general office operations. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a project-based construction environment.

• Manage phone calls, messages, visitor coordination, and front-desk communication.
• Handle general office administration including filing, scanning, record-keeping, mail handling, and office supplies.

• Organize and maintain project documents such as contracts, permits, insurance certificates, invoices, change orders, and correspondence
• .Prepare and update spreadsheets, reports, logs, and project-tracking documents (e.g. schedules, budgets, procurement status)

• n
• Coordinate meetings, site visits, inspections, deliveries, and appointment
• s.Act as a liaison between project managers, contractors, vendors, engineers, and clients to ensure smooth information flo

• rt
• Assist with material ordering, delivery tracking, supplier coordination, and inventory monitori
• ng.
  
  Prepare purchase orders or requisitions when requir

• ort
• Support invoicing, expense tracking, and basic bookkeeping document at
• ion.
  
  Assist with permits, licenses, inspection scheduling, and subcontractor compliance document at

• nts:
• Minimum 1 years of experience as an Administrative Assistant, Office Coordinator, or similar
• role.
  
  Experiene in construction, engineering, real estate development, or project-based environm
• ents.
  
  Strong organizational skills with high attention to de
• tail.
  
  Ability to manage multiple tasks and deadlines in a fast-paced set
• ting.
  
  Professional communication skills and ability to handle confidential informa
• tion.
  
  Highly organized and detail-orie
• nted.
  
  Proactive, reliable, and account
• able.
  
  Professional, adaptable, and able to multitask under pres
• ure.

• cies:
• Proficiency with standard office software (e.g. Microsoft Office — Word, Excel, Outlook), familiarity with document management, spreadsheets, email communication, data
• entry.
  
  Construction documentation management (contracts, permits, compliance rec
• ords).Scheduling and coordination across multiple stakeho
• lders.
  
  Spreadsheet and report prepar
• ation.
  
  Basic understanding (or willingness to learn) of construction-industry paperwork, terminology (permits, subcontractors, vendor agreements, deliverables), project documentation practices, and possibly procurement and invo
• icing.

• in Us:
• Competitive pay aligned with the Texas
• market.
  
  Stability and regular hours (full
• -time).Potential for advancement (e.g. senior admin, project coordinator, office manager) depending on performance and expanded responsibi
• lities.
  
  A collaborative, team-oriented environment supporting ongoing construction and infrastructure pr
• ojects.
  
  Opportunity to work closely with project managers, engineers, contractors, gaining exposure to the construction industry and learning on-t
• he-job.