Operations Assistant

About Kirkland & Ellis

At Kirkland & Ellis, we don’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide.

Our dedicated professionals share our lawyers’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.

Are you a detail-oriented professional who enjoys keeping things running smoothly behind the scenes? As an Operations Assistant in Kirkland & Ellis’s Dallas office, you’ll play a key role in supporting attorneys and staff through exceptional service, efficient office coordination, and precise document management. This position offers an opportunity to work in a collaborative, high‑performing environment where operational excellence supports world‑class client service.

The schedule for this position is:
Monday through Friday; 10:00 AM – 6:30 PM CST.

• Deliver Office & Mailroom Support – Manage daily mail runs, courier deliveries, and interoffice correspondence to ensure smooth operations.
• Coordinate Digital Media & Document Management – Handle digital file transfers, manage electronic data rooms, and maintain the firm’s Document Management System (iManage) for secure file sharing.
• Execute Scanning & Production Projects – Lead large‑scale scanning, archiving, and print/finishing projects using multi‑functional copiers and binding equipment.
• Maintain Supplies & Inventory – Replenish and monitor office, print, and conference room supplies to support day‑to‑day readiness.
• Oversee Procurement & Vendor Coordination – Track purchase orders, invoices, and Certificates of Insurance (COIs) while coordinating vendor deliveries and service requests.
• Support Facilities & Office Logistics – Assist with maintenance requests, workstation setups, and office moves to ensure an organized and efficient workspace.

• Education – Associate degree or post–high school technical training preferred; high school diploma required.
• Experience – Prior experience in a law firm or professional services environment involving digital media requests, copying, scanning, printing, and binding preferred; familiarity with legal document workflows strongly valued.
• Technical & Operational Skills – Proven ability to manage digital and physical document production using advanced office equipment and document management systems.
• Organization & Precision – Strong attention to detail, commitment to quality, and ability to multitask effectively under pressure.
• Communication & Professionalism – Excellent verbal and written communication skills with a professional, client‑focused demeanor.
• Physical Capability – Ability to lift up to 75 pounds and stand or walk for extended periods.
• Flexibility – Willingness to work overtime as needed to meet firm and client demands.

If you thrive in a fast‑paced professional environment and take pride in delivering seamless operational support, we’d love to hear from you!

At Kirkland & Ellis, we consider compensation more than just a base salary. We offer an exceptional range of flexible benefits including comprehensive healthcare, paid time off, and retirement. We also offer personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

Thank you for your interest in Kirkland & Ellis LLP. To complete an application and submit your resume, please click "Apply Now."

Don’t meet every job requirement? That’s okay! If you’re excited about this role but your experience doesn’t perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others at Kirkland.

All employment decisions, including the recruiting, hiring, placement, training availability, promotion, compensation, evaluation, disciplinary actions, and termination of employment (if necessary) are made without regard to the employee’s race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or on any other basis prohibited by applicable law.