Executive Administrative Assistant

Founder Support & Operations | Trade

IT Solutions

Trade

IT Solutions is a financial education technology company focused on elevating the next generation of traders. We run structured 60-day residency programs built around proprietary Trade

IT Plans that teach trading with deep understanding, accountability, and real-world application. Our mission is to make financial education strategic, disciplined, and accessible without hype or shortcuts.

We’re looking for a highly organized, reliable Administrative Assistant to serve as a trusted operational partner to the Founder. This role is the administrative and coordination backbone of the company, supporting day-to-day execution, structured communication, and meeting governance.

This is not a leadership role, but it is a high-trust position with visibility across the organization. You’ll help bring order to a fast-moving startup environment, protect the Founder’s time, and ensure follow-through across priorities.

As the company grows, the scope of this role may expand while remaining execution-focused.

• Manage the Founder’s calendar, meetings, travel, and scheduling
• Handle inbox management, correspondence, and follow-ups
• Prepare agendas, notes, and action items for meetings
• Track commitments and ensure follow-through

• Schedule and coordinate internal meetings and company-wide calls
• Distribute agendas in advance and circulate notes afterward
• Maintain records of decisions and action items
• Ensure meetings are efficient, organized, and outcome-driven

• Track deadlines, priorities, and operational tasks across initiatives
• Maintain organized digital records and shared documentation
• Support execution so projects don’t stall
• Assist with materials for external meetings and partnerships

• Handle sensitive information with discretion and integrity
• Represent the Founder and company professionally in communications
• Protect the Founder’s time and focus

• Exceptionally organized with strong time-management skills
• Clear, professional communicator (written and verbal)
• Comfortable operating in a fast-moving, evolving environment
• Detail-oriented with strong follow-through
• Experience supporting founders or executives preferred
• Confident representing a company internally and externally

• Startup or fast-paced environment experience
• Familiarity with executive support tools and meeting coordination
• Strong judgment with confidential information

• Contract role with competitive compensation
• High-visibility position working directly with the Founder
• Remote flexibility
• Opportunity to grow with the company
• Meaningful impact on operations and culture