Insurance Administrative Assistant

The Insurance Administrative Assistant is instrumental in providing essential support to the management team. The ideal candidate will have a solid understanding of property and casualty insurance, claims processes, and compliance requirements specific to court‑appointed receiverships. We are also looking for candidates that are highly organized, detail‑oriented, and possess excellent interpersonal skills.

• Oversee and coordinate all insurance matters for a portfolio of court‑appointed receivership and management properties.
• Assist in the creation and presentation of insurance reporting for receivership teams, clients, and legal counsel.
• Ensure all assets have adequate and compliant property, liability, and specialty insurance coverage in place from the moment of receivership appointment.
• Maintain a central insurance database for all receivership assets, including policy documentation, expiration dates, premium tracking, and carrier contact information.
• Maintain accurate and organized filing systems for both physical and electronic documents.
• Track policy renewal dates and ensure timely renewal, replacement, or placement of policies.
• Compose and edit correspondence, including letters, emails and reports, ensuring clear and concise communication.
• Provide general administrative support, including answering phones, scheduling meetings and managing calendars.
• Contribute to team and departmental goals as assigned

• High School Diploma or General Education Degree (GED) required.
• Associates Degree or higher preferred.
• 2+ years of office administration experience required.
• Experience working with insurance brokers, underwriters, and claims adjusters.
• Strong knowledge of property and casualty insurance, including general liability, property, flood, windstorm, builder’s risk, and umbrella policies.
• Highly detail‑oriented with excellent organizational and record‑keeping skills.
• Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, vendors, and supervisors.
• Ability to effectively present information to small or large groups.
• Intermediate to advanced skills with Microsoft Office Suite required.
• Strong interpersonal and problem‑solving skills.