Executive Administrative Assistant

Location: Dallas, TX (Must be local) |
95% Remote

A growing financial services organization is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to the Chief Executive Officer and Executive Leadership Team.

This role serves as a strategic partner to leadership, ensuring executives are prepared, organized, and positioned for success. The ideal candidate is energetic, fast-paced, and anticipatory
, with strong attention to detail and the ability to manage competing priorities in a dynamic environment.

Although primarily remote, candidates must be located in the Dallas area to support occasional in‑person needs and executive coordination.

• Provide comprehensive executive support to the CEO and select senior leaders
• Manage complex calendars, scheduling, and meeting coordination
• Maintain proactive readiness for meetings, ensuring materials are prepared 48 hours in advance
• Coordinate domestic travel arrangements, itineraries, and expense reporting
• Create and format executive‑level presentations using advanced PowerPoint skills
• Prepare meeting agendas, take notes, and distribute follow‑up action items
• Screen and prioritize communications on behalf of executives
• Assist with preparation of reports, correspondence, and executive materials
• Support special projects, strategic initiatives, and executive priorities
• Handle confidential and sensitive information with discretion and professionalism
• Provide occasional administrative support to additional executives as needed

• 5–10+ years of experience supporting senior leadership or C‑suite executives
• Strong organizational and time‑management skills with the ability to multitask
• Demonstrated proactive approach and ability to anticipate executive needs
• Advanced Microsoft Office skills, especially Power Point
• Experience coordinating travel, scheduling, and executive expenses
• Excellent written and verbal communication skills
• Ability to thrive in a fast‑paced, high‑visibility environment
• High level of professionalism, discretion, and sound judgment