Development Associate

Overview

Job Description - Development Associate (925889)

Development Associate - ( 925889 )

WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renown medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals.

Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you ll discover a culture of teamwork, professionalism, and a rewarding career.

JOB SUMMARY

The Development Associate provides comprehensive administrative support to the Engagement & Participation team, supporting a cross-functional team with responsibilities for annual giving, digital and community fundraising, gift administration, and donor engagement. This role manages scheduling, communications, project coordination, engagement activities, and general administrative functions to ensure efficient and effective team operations. The ideal candidate demonstrates a strong work ethic, exceptional organizational and office operational skills, and a high level of reliability and accountability.

With keen attention to detail and a proactive approach, the Development Associate helps maintain accurate records, supports internal processes, and ensures timely follow-through on key priorities. This individual serves as a key connector between teams, fostering collaboration and maintaining strong internal workflows that support donor engagement and philanthropic operations.

Candidates are strongly encouraged to include a cover letter with application.

Success in this role requires professionalism, discretion, adaptability, and a genuine openness to learn and grow within a dynamic development environment.

Non-profit. Mail merge and CRM experience is helpful. Intermediate to advanced Microsoft Excel skills preferred.

This position is currently under a hybrid work schedule with 3 days in office / 2 days remote.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education
  High School Diploma or equivalent
• Experience
  2 years of administrative or development experience and
  Experience working for an academic medical center or health-related organization, familiarity with grant processes, and writing experience helpful.
  May consider a degree in lieu experience.

Core Responsibilities

• Assist donors and other constituents with questions regarding giving, memberships, and events (process RSVPs)
• Provide support for special and ad-hoc projects related to work and operations of assigned programmatic unit(s).
• Perform various clerical duties for Advancement Services including: recordkeeping, answering phone calls, messaging, welcoming and directing visitors, document copying, etc.
• Additional duties and responsibilities will vary depending on the assigned specialty business unit.

• Special Operations
• Provide necessary administrative support for assigned programmatic units in the Office of Development and Alumni Relations.
• Work closely with Director(s) and Development Coordinator to coordinate planning and implementation of direct mail and electronic solicitations and other donor communications.
• Schedule internal and external (general business and donor) meetings on behalf of assigned programmatic units and maintain measurable data on donor contacts (actions) and follow-up in the CRM. Coordinate logistics of donor visits and events as requested, providing support for planning and successful execution. Prepare information for processing expense reports, requisitions, and other financial transactions in support of programmatic units.
• Assist, as requested, in preparing annual cost center/program budgets, regularly monitor program budgets and expenses, and attend monthly financial profile meetings.

• Gift Administration
• Support gift administration efforts by quickly and accurately managing assigned process cycle for all gifts, including performing data entry for all gifts and pledges by processing daily gift batches into the University constituent database (The Raiser s Edge). Manage and maintain constituent records in The Raiser s Edge, updating organization and individual records as necessary.
• Prepare general acknowledgement letters…