Administrative Assistant, Part-Time

Company Overview

Granite is a Canadian‐based REIT engaged in the acquisition, development, ownership, and management of logistics, warehouse, and industrial properties in North America and Europe. Granite owns 147 investment properties representing approximately 62.6 million square feet of leasable area. Its head office is located in Toronto and has regional offices in Dallas, Texas, Amsterdam, Netherlands, and Vienna, Austria.

Position Overview

Granite is seeking an Administrative Assistant, Part-Time, reporting to the Senior VP, Head of USA, to join our Dallas office to provide support to the real estate department through various administrative tasks.

The successful candidate will partner closely with our Real Estate team and wider corporate teams across our global offices to add value to the organization.

Job Functions

* Preparing expense reports via SAP Concur

* Reading and analyzing incoming memos and submissions, and distributing them as needed

* Opening, sorting and distributing incoming parcels, mail, emails, and other correspondence

* Filing and retrieving corporate records, documents, and reports

* Performing office duties that include ordering supplies and managing multiple databases

* Uploading invoices and tracking payment status

* Assisting with preparation for meetings (in-person and virtual)

* Utilizing various software packages to perform job responsibilities: MS Office Suite, Banking software

* Managing and arranging Granite Gives (community volunteering) program in the US

* Support the US team by writing up processes for existing and new procedures

* Coordinate with property management for office related matters and answer office phone, direct calls, and take messages as appropriate

* Provide general administrative support to all team members

* Other duties as assigned

Key Relationships

* Senior VP, Head of USA

* Senior Director, Asset Management

* Marketing Coordinator

* Construction Manager

* Senior Asset Manager

* Senior Financial Analyst

Key Success Measures

* Feedback from Granite employees and external stakeholders validating timely and accurate support with all projects and responsibilities.

Skills/Requirements

* Six (6) months to one (1) year of proven experience as an Administrative Assistant or other relevant administrative support experience

* Prioritize and organize daily workload

* Proficient with MS Office Suite

* Must be able to meet deadlines in a fast-paced and quickly changing environment

* A proactive approach to problem-solving with strong decision-making skills

* Professional level verbal and written communications skills

Key Characteristics

* Trust - ability to work and communicate with others honestly and openly

* Teamwork - ability to work with others for optimal shared outcomes

* Accountability - taking responsibility for one's own actions and the needs of the group

* Stability - providing a stable and predictable environment for key stakeholders

* Nimbleness & Creativity - solving issues creatively, independently, and in a timely manner

Granite is committed to fostering an inclusive and accessible environment where all our employees feel respected. If you need a reasonable accommodation during the hiring process, upon request, we will work with you to meet your needs.